Award

Timetabling Solution

UNIVERSITY OF SALFORD(THE)

This public procurement record has 2 releases in its history.

Award

15 Aug 2024 at 11:13

Award Notice
Tender

12 Jun 2024 at 14:20

Tender Notice
Summary of the contracting process

The University of Salford has awarded a contract for a new Timetabling Solution, aiming to enhance the management and scheduling of student timetables, space utilisation, and exam scheduling. This procurement falls under the Software Consultancy Services industry category, with a total contract value of £447,992.5. The contract was awarded to Timeedit AB, and the contract period begins on 13 August 2024 and ends on 13 August 2027. The buying organisation, University of Salford, is situated in Salford, England, with a postal code of M5 4WT. The procurement method used was an open procedure, which concluded its tender period on 15 July 2024.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those capable of offering integrated reporting, scheduling feedback, and customisable timetabling features. Small and medium-sized enterprises (SMEs) are also encouraged to participate. Companies offering innovative solutions that enable efficiency in timetabling, exam scheduling, and space management can benefit from engaging with this procurement to not only secure the contract but also to establish a long-term relationship with a prominent educational institution.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Timetabling Solution

Notice Description

This Tender is for the provision of a Timetabling solution. The University of Salford currently uses CMIS from Advanced to create and manage the University wide student timetable information. While our current system allows staff to produce teaching and exam timetables, manage space across all departments, and allow available space to be booked outside of this for non-teaching events - there are a number of shortcomings that we would like to avoid with a future solution: * Limited integrated reporting and scheduling feedback * Manual processes requiring long construction times and repeat activities * Limited opportunity to customise the timetable viewer for staff and students * Inability to schedule exams within the timetabling system or monitor effective use of exam space * Lacking self-service options for booking available space With these in mind, there are a number of drivers for change and/or improvements to the timetabling system we need to make to modernise our timetabling practices. For full tender information and to express an interest please visit our InTend portal via https://in-tendhost.co.uk/salford/aspx/Home.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7792104f-b0d2-4b1a-b664-1072bc54e89b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cd64354b-1007-413c-be85-48c2fce911f5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
Not specified
Awards Value
£447,992 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
12 Aug 20241 years ago
Contract Period
12 Aug 2024 - 13 Aug 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SALFORD(THE)
Contact Name
Not specified
Contact Email
o.h.ward@salford.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SALFORD
Postcode
M5 4WT
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD34 Greater Manchester South West
Delivery Location
Not specified
Local Authority
Salford
Electoral Ward
Ordsall
Westminster Constituency
Salford

Supplier Information

Number of Suppliers
1
Supplier Name

TIMEEDIT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-7792104f-b0d2-4b1a-b664-1072bc54e89b-2024-08-15T12:13:39+01:00",
    "date": "2024-08-15T12:13:39+01:00",
    "ocid": "ocds-b5fd17-7792104f-b0d2-4b1a-b664-1072bc54e89b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "UoS/OW/23/24/QTR4/Timetabling Solution",
        "title": "Timetabling Solution",
        "description": "This Tender is for the provision of a Timetabling solution. The University of Salford currently uses CMIS from Advanced to create and manage the University wide student timetable information. While our current system allows staff to produce teaching and exam timetables, manage space across all departments, and allow available space to be booked outside of this for non-teaching events - there are a number of shortcomings that we would like to avoid with a future solution: * Limited integrated reporting and scheduling feedback * Manual processes requiring long construction times and repeat activities * Limited opportunity to customise the timetable viewer for staff and students * Inability to schedule exams within the timetabling system or monitor effective use of exam space * Lacking self-service options for booking available space With these in mind, there are a number of drivers for change and/or improvements to the timetabling system we need to make to modernise our timetabling practices. For full tender information and to express an interest please visit our InTend portal via https://in-tendhost.co.uk/salford/aspx/Home.",
        "datePublished": "2024-06-12T15:20:59+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72266000",
            "description": "Software consultancy services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "M5 4WT"
                    },
                    {
                        "postalCode": "M5 4WT"
                    }
                ]
            }
        ],
        "value": {
            "amount": 360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-07-15T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-08-13T00:00:00+01:00",
            "endDate": "2027-08-13T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/04944156-541c-4d7a-bc09-7ad901f47555",
                "datePublished": "2024-06-12T15:20:59+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Full tender documentation can be accessed via InTend. All tender queries must be made via InTend.",
                "url": "https://in-tendhost.co.uk/salford/aspx/Home"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/DN5j3cN6",
            "name": "UNIVERSITY OF SALFORD(THE)",
            "identifier": {
                "legalName": "UNIVERSITY OF SALFORD(THE)",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/DN5j3cN6"
            },
            "address": {
                "streetAddress": "University of Salford",
                "locality": "SALFORD",
                "postalCode": "M54WT",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "O.H.Ward@salford.ac.uk"
            },
            "details": {
                "url": "https://in-tendhost.co.uk/salford/aspx/Home"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-292523",
            "name": "Timeedit AB",
            "identifier": {
                "legalName": "Timeedit AB"
            },
            "address": {
                "streetAddress": "Kungsportsplatsen 1 Gteborg Vstra Gtaland 411 10 SE"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/DN5j3cN6",
        "name": "UNIVERSITY OF SALFORD(THE)"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-7792104f-b0d2-4b1a-b664-1072bc54e89b-1",
            "status": "active",
            "date": "2024-08-13T00:00:00+01:00",
            "datePublished": "2024-08-15T12:13:39+01:00",
            "value": {
                "amount": 447992.5,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-292523",
                    "name": "Timeedit AB"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-08-13T00:00:00+01:00",
                "endDate": "2027-08-13T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/cd64354b-1007-413c-be85-48c2fce911f5",
                    "datePublished": "2024-08-15T12:13:39+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Full tender documentation can be accessed via InTend. All tender queries must be made via InTend.",
                    "url": "https://in-tendhost.co.uk/salford/aspx/Home"
                }
            ]
        }
    ]
}