Award

Library Systems Replacement

UNIVERSITY OF DERBY

This public procurement record has 2 releases in its history.

Award

13 Oct 2021 at 07:11

Award Notice
Tender

08 Jul 2021 at 16:09

Tender Notice
Summary of the contracting process

The University of Derby is seeking a replacement Library Management Solution through an open procurement process. This tender, titled "Library Systems Replacement," falls under the category of Library Management Systems and is located in the East Midlands region of the United Kingdom. The tender period concluded on 9 August 2021, with the contract expected to commence on 1 September 2021 and run until 31 August 2026, potentially extending further. The total value of the contract is approximately £500,000, awarded based on the principle of the Most Economically Advantageous Tender (MEAT).

This procurement process presents an excellent opportunity for businesses engaged in library system technologies, particularly small and medium-sized enterprises (SMEs) specialising in software development and digital services. Companies well-versed in enhancing digital experiences and library management solutions would find this tender particularly suitable for competition, enabling them to contribute innovative services to a key educational institution, thereby fostering business growth within the higher education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Library Systems Replacement

Notice Description

The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification as defined within this document, to be delivered before the start of Academic Year 2022-23. The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification (which is available via the links provided), to be delivered before the start of Academic Year 2022-23. To deliver excellence in the digital Library service we are running an open above-threshold process, awarding a 5-year contract (with the option to extend by a further 3 + 2 years), on the principle of the Most Economically Advantageous Tender (MEAT).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a4ff047e-1850-4781-9c9c-c81c69202236
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£422,726 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20214 years ago
Submission Deadline
9 Aug 2021Expired
Future Notice Date
Not specified
Award Date
4 Oct 20214 years ago
Contract Period
4 Oct 2021 - 4 Oct 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DERBY
Contact Name
Ianto Jones
Contact Email
procurement@derby.ac.uk
Contact Phone
01332 592004

Buyer Location

Locality
DERBY
Postcode
DE22 1GB
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Allestree
Westminster Constituency
Mid Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10-2021-10-13T08:11:05+01:00",
    "date": "2021-10-13T08:11:05+01:00",
    "ocid": "ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PROC-IJ-ITT366",
        "title": "Library Systems Replacement",
        "description": "The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification as defined within this document, to be delivered before the start of Academic Year 2022-23. The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification (which is available via the links provided), to be delivered before the start of Academic Year 2022-23. To deliver excellence in the digital Library service we are running an open above-threshold process, awarding a 5-year contract (with the option to extend by a further 3 + 2 years), on the principle of the Most Economically Advantageous Tender (MEAT).",
        "datePublished": "2021-07-08T17:09:59+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48161000",
            "description": "Library management system"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2021-08-09T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-09-01T00:00:00+01:00",
            "endDate": "2026-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c892dd5b-b7fa-4ae5-85ff-6259b7f4323a",
                "datePublished": "2021-07-08T17:09:59+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "technicalSpecifications",
                "description": "Specification of Requirements",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2399c1df-b1b8-4f56-84cf-12d224a1afa8",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "bidders",
                "description": "A guide for responding to our tender via our Oracle Portal",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9edbd13f-d069-4f7d-a463-aee14375b522",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "Please use the link to access our Oracle Portal and the full tender documentation",
                "url": "https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome"
            },
            {
                "id": "5",
                "documentType": "bidders",
                "description": "This link provides more information about how to become a prospective supplier and respond to Tenders.",
                "url": "https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/hRK774t6",
            "name": "UNIVERSITY OF DERBY",
            "identifier": {
                "legalName": "UNIVERSITY OF DERBY",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/hRK774t6"
            },
            "address": {
                "streetAddress": "Kedleston Road",
                "locality": "DERBY",
                "postalCode": "DE221GB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Ianto Jones",
                "email": "procurement@derby.ac.uk",
                "telephone": "01332 592004"
            },
            "details": {
                "url": "https://www.derby.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03438440",
            "name": "EX LIBRIS (UK) LIMITED",
            "identifier": {
                "legalName": "EX LIBRIS (UK) LIMITED",
                "scheme": "GB-COH",
                "id": "03438440"
            },
            "address": {
                "streetAddress": "3 Dorse Rise, 5th Floor EC4Y 8EN GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/hRK774t6",
        "name": "UNIVERSITY OF DERBY"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10-1",
            "status": "active",
            "date": "2021-10-05T00:00:00+01:00",
            "datePublished": "2021-10-13T08:11:05+01:00",
            "value": {
                "amount": 422726.26,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03438440",
                    "name": "EX LIBRIS (UK) LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-10-05T00:00:00+01:00",
                "endDate": "2026-10-04T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/a4ff047e-1850-4781-9c9c-c81c69202236",
                    "datePublished": "2021-10-13T08:11:05+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "technicalSpecifications",
                    "description": "Specification of Requirements",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2399c1df-b1b8-4f56-84cf-12d224a1afa8",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "documentType": "bidders",
                    "description": "A guide for responding to our tender via our Oracle Portal",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9edbd13f-d069-4f7d-a463-aee14375b522",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "biddingDocuments",
                    "description": "Please use the link to access our Oracle Portal and the full tender documentation",
                    "url": "https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome"
                },
                {
                    "id": "5",
                    "documentType": "bidders",
                    "description": "This link provides more information about how to become a prospective supplier and respond to Tenders.",
                    "url": "https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/"
                }
            ]
        }
    ]
}