Award

Provision of Event Management Support

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

03 Sep 2018 at 11:01

Award Notice
Tender

27 Jun 2018 at 15:35

Tender Notice
Summary of the contracting process

Southend-on-Sea Borough Council is seeking bids for the "Provision of Event Management Support" to assist with the South Essex Active Travel (SEAT) project. This open tender is classified under event services and aims to provide comprehensive event management capabilities, including logistics, budgeting, venue management, and on-site coordination. The contract runs for 20 months, beginning on 1st August 2018 and ending on 31st March 2020, with a maximum budget of £150,000. Interested suppliers must submit their tenders by the deadline of 23rd July 2018 at 12 noon, with opportunities available in the East of England.

This tender presents significant opportunities for businesses in the event management sector, particularly small and medium-sized enterprises (SMEs) that specialise in aspects such as strategic event planning, logistics, and audiovisual support. Companies with experience in public event production and a robust understanding of project management will be well-positioned to compete. By participating in this tender, businesses can expand their portfolios and enhance their visibility within the public sector, contributing to the success of community-focused initiatives.

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Notice Information

Notice Title

Provision of Event Management Support

Notice Description

Tender for South Essex Active Travel Event Management Support Southend-on-Sea Borough Council is inviting expressions of interest for the provision of ongoing event management support for the South Essex Active Travel (SEAT) project. Some key elements of this support will include, but not be limited to: * Strategic event programme design and management * Event management and logistics * Management of exhibitions at public events * Development of event content * Event production * Project planning * Budgetary management * Provision of on-site resource to manage and co-ordinate events * Identifying locations for events * Venue sourcing, contracting and management * Risk management * Management of audio visual systems for events * Event promotion and communications * Contribution to project evaluation It will be important that the service allows for flexibility for the scope of activity to change as the campaign evolves to ensure that key objectives of the project are met. The contract term will run for 20 months from 1st August 2018 - 31st March 2020. The maximum budget for the 20 month contract capped at a maximum of no more than PS150,000. If you wish to tender for the above requirement, please register on https://procurement.southend.gov.uk/southend/portal.nsf/index.htm Closing date for technical and commercial tender submission is Monday 23rd July 2018 at 12 NOON.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/288d4c66-894c-40bc-8aca-857793784826
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£147,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20187 years ago
Submission Deadline
23 Jul 2018Expired
Future Notice Date
Not specified
Award Date
31 Jul 20187 years ago
Contract Period
1 Aug 2018 - 31 Mar 2020 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND ON SEA
Postcode
SS2 6LR
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

KIWI PRODUCTIONS TRADING NAME FOR MANGO TREE PRODUCTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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