Award

2929/MH Electronic Document Management System Renewal

UNIVERSITY OF SHEFFIELD

This public procurement record has 1 release in its history.

Award

11 Jun 2021 at 13:55

Award Notice
Summary of the contracting process

The University of Sheffield recently completed a tender process for the renewal of its Electronic Document Management System, valued at £61,000. This procurement, classified under the Document Management System category, was conducted using a selective method via a framework agreement, specifically G Cloud 12. The contract period spans from 23 August 2021 to 22 August 2023, and it was awarded on 21 May 2021. The location of the services is within Yorkshire and the Humber, United Kingdom, with the tender period concluding on 7 May 2021.

This opportunity is ideal for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in document management and related software solutions. Competing for this contract would allow these businesses to enhance their portfolios and gain experience within the public sector, potentially leading to further opportunities in both local and national governmental projects.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

2929/MH Electronic Document Management System Renewal

Notice Description

The University uses an Electronic Document Management System from Folding Space and needed to renew its annual licenses. G Cloud 12 was used for the process

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-78e9b31c-cee1-4900-98fa-19c9c861a14d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/22578807-18d3-44c9-8680-1f2842670f72
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
£61,000 Under £100K
Lots Value
Not specified
Awards Value
£61,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20214 years ago
Submission Deadline
6 May 2021Expired
Future Notice Date
Not specified
Award Date
20 May 20214 years ago
Contract Period
22 Aug 2021 - 22 Aug 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

MICROPORTS.NET

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-78e9b31c-cee1-4900-98fa-19c9c861a14d-2021-06-11T14:55:07+01:00",
    "date": "2021-06-11T14:55:07+01:00",
    "ocid": "ocds-b5fd17-78e9b31c-cee1-4900-98fa-19c9c861a14d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2929/MH",
        "title": "2929/MH Electronic Document Management System Renewal",
        "description": "The University uses an Electronic Document Management System from Folding Space and needed to renew its annual licenses. G Cloud 12 was used for the process",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48311100",
            "description": "Document management system"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 61000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2021-05-07T00:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-08-23T00:00:00+01:00",
            "endDate": "2023-08-22T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JYFy743W",
            "name": "UNIVERSITY OF SHEFFIELD",
            "identifier": {
                "legalName": "UNIVERSITY OF SHEFFIELD",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/JYFy743W"
            },
            "address": {
                "streetAddress": "Western Bank",
                "locality": "SHEFFIELD",
                "postalCode": "S102TN",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mark Hardy",
                "email": "m.hardy@sheffield.ac.uk",
                "telephone": "0114 222 4979"
            },
            "details": {
                "url": "http://www.sheffield.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03864799",
            "name": "MICROPORTS.NET LIMITED",
            "identifier": {
                "legalName": "MICROPORTS.NET LIMITED",
                "scheme": "GB-COH",
                "id": "03864799"
            },
            "address": {
                "streetAddress": "68 Caroline Street B3 1UG GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JYFy743W",
        "name": "UNIVERSITY OF SHEFFIELD"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-78e9b31c-cee1-4900-98fa-19c9c861a14d-1",
            "status": "active",
            "date": "2021-05-21T00:00:00+01:00",
            "datePublished": "2021-06-11T14:55:07+01:00",
            "value": {
                "amount": 61000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03864799",
                    "name": "MICROPORTS.NET LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-08-23T00:00:00+01:00",
                "endDate": "2023-08-22T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/22578807-18d3-44c9-8680-1f2842670f72",
                    "datePublished": "2021-06-11T14:55:07+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}