Award

PROJECT PLANNING MANAGEMENT SYSTEM

COVENTRY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

17 Dec 2024 at 13:32

Award Notice
Tender

09 May 2024 at 14:01

Tender Notice
Summary of the contracting process

Coventry University has concluded the procurement process for a PROJECT PLANNING MANAGEMENT SYSTEM, aimed at acquiring a single Group Wide Enterprise Project Portfolio Management (PPM) Software. The PPM software will be used for managing and reporting projects, programmes, and portfolios across different business areas. This initiative seeks to replace at least ten disparate systems with a unified solution, thereby improving portfolio visibility and ensuring financial sustainability for the University's projects. The award phase is complete as of 5th December 2024, with the contract commencing on 6th December 2024 and ending on 6th December 2026. The procurement was conducted using an open procedure and targeted the industry category for software packages and information systems, with Coventry (postal code CV1 2LT) as the delivery location.

This tender presents an excellent opportunity for businesses specialising in software solutions, particularly those developing comprehensive project management tools. The selected supplier, CAM Management Solutions Limited, underscores the importance of SMEs in such procurement processes, highlighting the University's willingness to engage with smaller enterprises for innovative and efficient solutions. Companies offering similar innovative software solutions would be well-positioned to benefit from similar future opportunities, especially those capable of delivering robust project portfolio management systems that align with strategic organisational goals. The 2+1+1 contract term structure further provides ongoing business engagement potential.

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Notice Information

Notice Title

PROJECT PLANNING MANAGEMENT SYSTEM

Notice Description

This proposal is for the procurement of single Group Wide Enterprise Project Portfolio Management (PPM) Software that can be used for management and reporting of projects, programmes, and portfolios. The Strategic Programme Management Office (SPMO) and Digital Services have identified at least ten systems being used across different business areas. This proposal therefore looks to rationalise this approach into a single solution enabling greater visibility of the portfolio across the Group. Through the retirement of current systems and the procurement of a single solution, this will be a cost neutral exercise. Not only is a PPM vital in the provision of essential information but also serves as a system to understand investment and viability to all projects. Such a tool could therefore be invaluable in ensuring the Groups investments are financially sustainable as we make progress to achieving the 2030 strategy. Please note this a 2+1+1 contract term. https://in-tendhost.co.uk/coventryuniversity/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7a771736-cbe4-424f-9895-62d1b54a4f4e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/224f0796-cb52-42e3-969a-9224d5d0799f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£187,933 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
5 Dec 2024Expired
Future Notice Date
Not specified
Award Date
5 Dec 20241 years ago
Contract Period
6 Dec 2024 - 6 Dec 2026 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Thomas Hasson
Contact Email
ad7747@coventry.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

CAM MANAGEMENT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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