Tender

Parish Maintenance, and Litter and Waste Management Contract

COLEFORD TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

11 Feb 2025 at 14:15

Tender Notice
Tender

03 Feb 2025 at 21:32

Tender Notice
Summary of the contracting process

Coleford Town Council is seeking submissions for the "Parish Maintenance, and Litter and Waste Management Contract." This tender falls under the parks maintenance services industry category, with additional classifications in grounds maintenance, sports fields maintenance, and refuse and waste services. The procurement is currently in the Tender Amendment stage with submissions due by 5th March 2025 at 12:00 PM. The contract is set to commence on 1st April 2025 and end on 31st March 2027. The scope of work includes comprehensive maintenance and management of various locations in Coleford, post code GL16 8BQ. This open procedure is suitable for small and medium enterprises (SMEs) and requires manual submissions to the council office located at 4 Mushet Walk, Coleford.

This tender opens up significant opportunities for businesses specialising in landscape maintenance, waste management, and groundskeeping. Companies with experience in similar scales of municipal maintenance contracts will find it particularly advantageous. The detailed scope of work ensures that both routine and periodic maintenance tasks are required, providing consistent work over the contract's two-year duration. SMEs with a robust operational structure capable of delivering high-quality parks and recreation maintenance services will be well-suited to compete for this tender. Furthermore, the contract offers potential for additional call-off tasks such as grass cutting, sign cleaning, and storm debris removal, allowing businesses to expand their service portfolio within the town.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Parish Maintenance, and Litter and Waste Management Contract

Notice Description

Submissions in paper format to Coleford Town Council office: 4, Mushet Walk, Coleford GL16 8BQ Parish Maintenance Based on the Landscape and Ecological Management Plan (LEMP) and Landscape Management and Maintenance Plan (LMMP) Bells Field All hard landscaping maintenance tasks in LEMP including: Opening vehicle gates at 7am, closing at dusk. Daily litter picking, removing leaves, rubbish or debris Daily check of buoyancy aid and signage at pond Daily visual safety checks of Skate Park, Multi-Use Games Area, Pump Track, Trim and Balance Trails, remove leaf litter and graffiti Weekly recorded and documented safety inspection of play areas, with monthly operational inspections, reporting issues Monthly inspection and clearance of cattle grid, inspection chambers, manholes and swales Monthly weed control by applicator (not spray) of hard landscape areas in summer Quarterly inspections of railings, fencing, walls, steps, permeable areas, street furniture, lighting, and habitat features, reporting issues Quarterly inspections and clearance of sustainable drainage system inlets and outlets, including the pond, and cleaning all seats Six-monthly inspection and clearance of hydrobrake chamber and catchpits Annual removal of leaf fall from paved areas Annual jet-wash of paved areas Annual safety inspection of site, and after any extreme weather Play Areas Weekly recorded and documented safety inspection, report to CTC, play areas at: Angel Vale (x2) Bale Memorial Ground Foxglove Way Sylvan Close Fence & Gate Maintenance As required, call-off repairs and maintenance to fencing at: Angel Vale Bells Field Cemetery Copley Drive Forest Road Foxglove Way King George V playing field Sylvan Close Walnut Close Other Call-Off Tasks Possibly including: * Grass cutting, strimming and weed control at sites around the town * Cleaning signs * Clearing play areas and making play area matting safe * Pressure washing pavilion at King George V playing field * Removing storm debris * Salt spreading in winter conditions Litter and Waste Management Weekly clearance of 13 dog waste bins, plus monthly washing at: Angel Vale Angus Buchanan VC Recreation Ground (2 bins) Bells Field (4 bins) Bixhead Walk Forest Road Foxglove Way King George V playing field M Tech (off Tufthorn Avenue) Bale Memorial Ground Weekly clearance of 24 litter bins at: Angel Vale (4 bins) Angus Buchanan VC Recreation Ground (twice weekly) Bale Memorial Ground (2 bins) Bells Field (4 bins) Cemetery (4 bins) Coalway Recreation Ground (2 bins) Copley Drive Foxglove Way (2 bins) King George V playing field (3 bins) Sylvan Close Putting the wheelie bins at Bells Field out for weekly collection, and green waste bins at Cemetery for fortnightly collection. Weekly litter picking at 10 sites, removing litter from paths, benches, grass, trees and hedges. Angel Vale Bale Memorial Ground Cemetery Copley Drive Forest Road Foxglove Way King George V playing field Old Station Way Sylvan Close Walnut Close

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7a7cb1f3-bbf0-48a1-813a-021a2d9ace91
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/501045ce-499c-4bd3-9a9a-4e4263d57280
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20251 years ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLEFORD TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLEFORD
Postcode
GL16 8BQ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Forest of Dean
Electoral Ward
Coleford
Westminster Constituency
Forest of Dean

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-7a7cb1f3-bbf0-48a1-813a-021a2d9ace91-2025-02-11T14:15:06Z",
    "date": "2025-02-11T14:15:06Z",
    "ocid": "ocds-b5fd17-7a7cb1f3-bbf0-48a1-813a-021a2d9ace91",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CTC/01",
        "title": "Parish Maintenance, and Litter and Waste Management Contract",
        "description": "Submissions in paper format to Coleford Town Council office: 4, Mushet Walk, Coleford GL16 8BQ Parish Maintenance Based on the Landscape and Ecological Management Plan (LEMP) and Landscape Management and Maintenance Plan (LMMP) Bells Field All hard landscaping maintenance tasks in LEMP including: Opening vehicle gates at 7am, closing at dusk. Daily litter picking, removing leaves, rubbish or debris Daily check of buoyancy aid and signage at pond Daily visual safety checks of Skate Park, Multi-Use Games Area, Pump Track, Trim and Balance Trails, remove leaf litter and graffiti Weekly recorded and documented safety inspection of play areas, with monthly operational inspections, reporting issues Monthly inspection and clearance of cattle grid, inspection chambers, manholes and swales Monthly weed control by applicator (not spray) of hard landscape areas in summer Quarterly inspections of railings, fencing, walls, steps, permeable areas, street furniture, lighting, and habitat features, reporting issues Quarterly inspections and clearance of sustainable drainage system inlets and outlets, including the pond, and cleaning all seats Six-monthly inspection and clearance of hydrobrake chamber and catchpits Annual removal of leaf fall from paved areas Annual jet-wash of paved areas Annual safety inspection of site, and after any extreme weather Play Areas Weekly recorded and documented safety inspection, report to CTC, play areas at: Angel Vale (x2) Bale Memorial Ground Foxglove Way Sylvan Close Fence & Gate Maintenance As required, call-off repairs and maintenance to fencing at: Angel Vale Bells Field Cemetery Copley Drive Forest Road Foxglove Way King George V playing field Sylvan Close Walnut Close Other Call-Off Tasks Possibly including: * Grass cutting, strimming and weed control at sites around the town * Cleaning signs * Clearing play areas and making play area matting safe * Pressure washing pavilion at King George V playing field * Removing storm debris * Salt spreading in winter conditions Litter and Waste Management Weekly clearance of 13 dog waste bins, plus monthly washing at: Angel Vale Angus Buchanan VC Recreation Ground (2 bins) Bells Field (4 bins) Bixhead Walk Forest Road Foxglove Way King George V playing field M Tech (off Tufthorn Avenue) Bale Memorial Ground Weekly clearance of 24 litter bins at: Angel Vale (4 bins) Angus Buchanan VC Recreation Ground (twice weekly) Bale Memorial Ground (2 bins) Bells Field (4 bins) Cemetery (4 bins) Coalway Recreation Ground (2 bins) Copley Drive Foxglove Way (2 bins) King George V playing field (3 bins) Sylvan Close Putting the wheelie bins at Bells Field out for weekly collection, and green waste bins at Cemetery for fortnightly collection. Weekly litter picking at 10 sites, removing litter from paths, benches, grass, trees and hedges. Angel Vale Bale Memorial Ground Cemetery Copley Drive Forest Road Foxglove Way King George V playing field Old Station Way Sylvan Close Walnut Close",
        "datePublished": "2025-02-03T21:32:59Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77313000",
            "description": "Parks maintenance services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "77314000",
                "description": "Grounds maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "77320000",
                "description": "Sports fields maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "90500000",
                "description": "Refuse and waste related services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GL16 8BQ"
                    },
                    {
                        "postalCode": "GL16 8BQ"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2025-03-05T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-04-01T00:00:00+01:00",
            "endDate": "2027-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/501045ce-499c-4bd3-9a9a-4e4263d57280",
                "datePublished": "2025-02-03T21:32:59Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-02-11T14:15:06Z"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6b7bd2aa-a666-4746-aaaa-00b47d4c409b",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Information regarding the contract and submission",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/daf1ee7a-a2b7-404d-9288-77f569192770",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "evaluationCriteria",
                "description": "Criteria for assessing submissions received",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/bbc82814-5210-4d4f-89b3-e74845dc088b",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "LMMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4a430857-e508-4f4d-894a-61f1a0b93aa6",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "biddingDocuments",
                "description": "LEMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/97046ac3-3a82-471c-a676-a56f083356b7",
                "format": "application/pdf"
            },
            {
                "id": "7",
                "documentType": "biddingDocuments",
                "description": "LEMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/be435c97-7a6e-4740-992f-e09924df76a7",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/ty5y8KP2",
            "name": "Coleford Town Council",
            "identifier": {
                "legalName": "Coleford Town Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/ty5y8KP2"
            },
            "address": {
                "streetAddress": "4 Mushet Walk",
                "locality": "Coleford",
                "postalCode": "GL16 8BQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Laura-Jade Schroeder",
                "email": "ctcoffice@colefordtowncouncil.gov.uk",
                "telephone": "01594 832103"
            },
            "details": {
                "url": "https://colefordtowncouncil.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/ty5y8KP2",
        "name": "Coleford Town Council"
    }
}