Award

Record and Information Management

PROACTIS TENDERS LIMITED

This public procurement record has 1 release in its history.

Award

04 Nov 2025 at 17:29

Award Notice
Summary of the contracting process

The procurement process for "Record and Information Management" has been completed by Ofqual, represented by PROACTIS TENDERS LIMITED, with a focus on services within the West Midlands, United Kingdom. The procurement involved direct purchasing through a single tender action below the threshold, with an active award made to Restore Records Management Ltd. on 2nd December 2024. The services required include off-site records management, storage, secure shredding, destruction, disposal, and scanning services. The contract period spans from 2nd December 2024 to 1st December 2028, with a contract value of £54,540.

This tender presents significant opportunities for businesses in the records management and information services sectors, particularly those capable of providing comprehensive end-to-end solutions. Companies that offer specialised off-site storage solutions, secure disposal, and scanning services would find this contract particularly beneficial for growth. The procurement emphasises the involvement of SMEs, making it an attractive avenue for small to medium-sized enterprises looking to expand their presence within the UK public sector market. The contracting authority's interest in working with SMEs suggests a welcoming environment for innovation and cost-effective solutions in record and information management.

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Notice Information

Notice Title

Record and Information Management

Notice Description

Ofqual's requirements for - Off- site records information management service (full end to end) - Off-site storage inactive records - Off-site secure shredding, destruction and disposal services - Off-site combined records information management services - Off-site scanning services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7ba1b646-3f42-49ab-8b0f-3c0c43af3cb3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/191bbe30-0163-4076-9721-7bb0b6256cba
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30193700 - File storage box

Notice Value(s)

Tender Value
£54,540 Under £100K
Lots Value
Not specified
Awards Value
£54,540 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Nov 20253 months ago
Submission Deadline
31 Oct 2024Expired
Future Notice Date
Not specified
Award Date
2 Dec 20241 years ago
Contract Period
2 Dec 2024 - 1 Dec 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PROACTIS TENDERS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 2GN
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE RECORDS MANAGEMENT

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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