Award

COLP Records Storage - Restore

THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

This public procurement record has 1 release in its history.

Award

05 Feb 2026 at 10:06

Award Notice
Summary of the contracting process

The Mayor and Commonalty and Citizens of the City of London have completed a procurement process titled "COLP Records Storage - Restore" within the industry category of storage services. This tender was managed through a call-off from the ESPO's Document Management Solutions Framework. Restore PLC has been awarded the contract as of 31st January 2026. The contract commenced on 1st February 2026 and is scheduled to run until 31st January 2031, with an option to extend it by an additional three years. The storage services will be located in London, United Kingdom, ensuring secure storage and handling of the City of London Police's archived materials. The contract is valued at £240,000 and adheres to ISO standards for secure storage and destruction of archives.

This procurement presents significant opportunities for small and medium-sized enterprises (SMEs) that specialise in document management and secure storage solutions. The requirements highlight the need for robust security measures, on-demand delivery services, and climate-controlled storage facilities. Companies offering ancillary services such as media scanning and secure document destruction will find this tender particularly attractive. Due to the nature of the contract and its framework-based procurement method, businesses that are already part of relevant frameworks can leverage this opportunity to expand their client base within the public sector.

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Notice Information

Notice Title

COLP Records Storage - Restore

Notice Description

The duration of the entire contract is 3 years with an optional extension of 3 years. The dates and contract values are included in section 1 of this Contracts Finder - Awarded Contract notice. The contract is a direct award framework call-off via ESPO's Document Management Solutions Framework (Reference 390_22). Summary of Requirements: The CoLP currently have 10,000 boxes of archived material which need to be stored/destroyed off site. - Secure (ISO standard) storage for all police archived records - Same day secure delivery and collection upon request - Clear Procedure for COLP staff to visit all co-ordinated through the COLP Records Management Team - Secure destruction of archives including media. - Secure climate-controlled storage for media . - Scanning service on demand a benefit

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7c0eb5ff-8c91-41db-8c88-5fb5e1d10c2b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/31fe7de4-716d-4c8f-abd4-570052e75873
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63121100 - Storage services

Notice Value(s)

Tender Value
£24,000 Under £100K
Lots Value
Not specified
Awards Value
£240,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
31 Jan 2026Expired
Future Notice Date
Not specified
Award Date
31 Jan 20263 weeks ago
Contract Period
1 Feb 2026 - 31 Jan 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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