Award

Room & desk booking system

BATH AND NORTH EAST SOMERSET COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Dec 2025 at 09:21

Award Notice
Tender

17 Dec 2025 at 15:35

Tender Notice
Summary of the contracting process

The procurement process for the provision of a room and desk booking system by Bath and North East Somerset Council focuses on installing software packages and information systems across Council sites in the United Kingdom. This process follows an open procurement method, concluding with an active award to Clearooms Ltd on 18th December 2025. Initially, the tender was published on 17th December 2025, with a selective procurement approach via a call-off from a framework agreement, and the tender period ended on 18th December 2025. The contract, valued at £56,400, spans from 19th December 2025 to 18th December 2028. The procurement falls under the services category and supports small and medium enterprises (SMEs), excluding voluntary, community, and social enterprises (VCSEs).

This tender presents a compelling opportunity for businesses specialising in software solutions geared towards office management and scheduling. Given its focus on room and desk booking systems, companies with expertise in developing or providing such software packages are particularly well-suited to engage in this contract. Additionally, SMEs are explicitly encouraged to participate, providing them with a robust platform to expand their operations and establish valuable connections within the public sector. With a clear government mandate to streamline Council operations through effective technological solutions, involved businesses can anticipate sustained growth and collaboration potential throughout the contract's duration.

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Notice Information

Notice Title

Room & desk booking system

Notice Description

Provision of a room and desk booking system to be used across Council sites

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d652a0fc-3e4e-4ea1-af4f-81acc7c00156
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£56,400 Under £100K
Lots Value
Not specified
Awards Value
£56,400 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
11 Dec 2025Expired
Future Notice Date
Not specified
Award Date
17 Dec 20252 months ago
Contract Period
19 Dec 2025 - 18 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BATH AND NORTH EAST SOMERSET COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KEYNSHAM
Postcode
BS31 1FS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
Bath and North East Somerset
Electoral Ward
Keynsham North
Westminster Constituency
North East Somerset and Hanham

Supplier Information

Number of Suppliers
1
Supplier Name

CLEAROOMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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