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Trustwide Doctor Rostering

University Hospitals of Leicester NHS Trust

This public procurement record has 1 release in its history.

Award

07 Sep 2026 at 13:20

Award Notice
Summary of the contracting process

University Hospitals of Leicester NHS Trust procured a doctor rostering software package for use across the Trust. The requirement is for a software product and associated information systems supporting the planning and management of doctors’ work schedules. The purchasing organisation is the University Hospitals of Leicester NHS Trust, based at Leicester Royal Infirmary. Delivery is in Leicester, in the United Kingdom. This is a goods procurement focused on a digital rostering solution for a healthcare organisation, rather than a general software development or wider clinical services contract. Suppliers with products designed to manage medical staff rotas, scheduling and related workforce information would be closest to the requirement.

This procurement has been completed and awarded following a selective procedure using a call-off from a framework agreement. The tender submission deadline was 31 July 2026 at 12:00. The contract was awarded on 31 July 2026 to Rotamap Limited, with an awarded value of £300,000. The contract runs from 1 August 2026 to 31 July 2028. The procurement was treated as a software and information-systems purchase, with the overall requirement valued at £300,000. The award is active. The opportunity was identified as unsuitable for small and medium-sized enterprises and for voluntary, community and social enterprises. This was a single requirement rather than a procurement divided into separately described lots.

The award demonstrates a defined NHS Trust requirement for doctor rostering software delivered through a framework call-off, and shows that the buyer uses a structured procurement route for this type of healthcare workforce system. A credible competitor for a future requirement would need a proven product for managing doctors’ rotas and scheduling across a trust-wide organisation, with the operational reliability needed in an NHS setting. Relevant capability would include configuring and supporting a specialist rostering platform, handling workforce information securely, and providing implementation and ongoing service support. Experience supplying healthcare organisations, particularly systems used by medical staff and operational teams, would strengthen a supplier’s position. The requirement is aimed at established specialist software providers rather than generalist suppliers or voluntary-sector organisations.

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Notice Information

Notice Title

Trustwide Doctor Rostering

Notice Description

Rostering software package for doctors at UHL.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8144ea6d-3725-4dec-b91c-b0737fcce324
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/18a433ca-1b7b-4ea5-8443-e3252dcc5059
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
£300,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Jul 20261 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals of Leicester NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 5WW
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Rotamap Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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