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Property Management System (ePMS)

Warwickshire Police

This public procurement record has 1 release in its history.

Award

17 Aug 2026 at 09:26

Award Notice
Summary of the contracting process

Warwickshire Police is procuring continued access to an Electronic Items and Property Management System (ePMS), an industry-specific software package for managing electronic items and other property. The system supports the police’s property management requirements and is delivered for Warwickshire Police by the Police and Crime Commissioner for Warwickshire. The procurement is categorised as goods, although the requirement is for access to cloud software rather than physical equipment. The work is associated with Warwick and the wider Warwickshire area in the West Midlands. The relevant classification is CPV 48100000. This opportunity is therefore relevant to suppliers of property, asset or evidence-management software, particularly providers able to supply a hosted cloud-based system for policing or other operational public-sector environments.

The procurement is complete and has been awarded, rather than being a current competition. Warwickshire Police used a selective direct call-off from the GCA RM1557.14 G Cloud 14 framework, Lot 2 for cloud software, under the PCR 2015-compliant route. The award was made on 13 August 2026 to KIM Software Solutions for £90,000 including the stated contract value, with an annual value of £45,000 plus VAT. The contract runs from 26 September 2026 to 25 September 2027, with an initial 12-month term and an option to extend for a further 12 months. The tender had a submission deadline of 27 April 2026 at 5pm. The requirement was identified as suitable for small and medium-sized enterprises, and the award was evaluated through the framework call-off process.

For software suppliers that did not win this procurement, the award demonstrates a defined requirement from Warwickshire Police for continuing access to a specialist electronic items and property management system. A credible future competitor would need a mature cloud software product that can manage electronic items and property in a policing environment, together with the implementation, support and service capability needed to maintain reliable operational access. The route used also matters: suppliers seeking comparable work should understand the G Cloud framework and its cloud-software categories, including Lot 2, because framework eligibility is central to this buying route. The successful provider was an SME, indicating that a specialist smaller technology business can satisfy this type of public-sector requirement.

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Notice Information

Notice Title

Property Management System (ePMS)

Notice Description

Please note this is an AWARDED contract and is NOT a call for competition. The Police & Crime Commissioner for Warwickshire has awarded a contract for Warwickshire Police to continue access to a Electronic Items and Property Management System (ePMS). This was a direct award via GCA framework reference RM1557.14 G Cloud 14 Lot 2 Cloud Software, and is therefore compliant with PCRs 2015. The contract has an annual value of PS45,000 plus VAT. The contract has an initial term of 12 months, with the option to extend for a further period of 12 months at the end of the initial term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82a223e1-ffcf-4ddb-91f1-24030ab5d4ed
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£90,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
27 Apr 2026Expired
Future Notice Date
Not specified
Award Date
13 Aug 20262 weeks ago
Contract Period
26 Sep 2026 - 25 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV35 7QB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

KIM Software Solutions

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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