Award

Election and electoral registration management solution via RM6194 Back Office Solutions

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

10 Apr 2025 at 14:16

Award Notice
Summary of the contracting process

Southend-on-Sea City Council has awarded a contract for an Election and Electoral Registration Management Solution, previously provided by Civica Elections. This procurement falls under the industry category of document management systems with additional digital mapping and contact management capabilities, located in Southend-on-Sea, England (postal code SS2 6JG). The procurement method used was selective, through a call-off from a framework agreement. The tender period ended on 7th March 2025, and the contract spans from 1st April 2025 to 31st March 2027. The awarded contract value is £160,110, with the potential for extensions subject to annual indexation uplifts.

This tender presents a significant opportunity for businesses specialising in digital and document management systems to contribute to the continuity of electoral services in Southend-on-Sea. Companies with robust solutions for electronic data management and database management systems would be well-suited to compete for such contracts. While the current supplier is a large company, there is potential for other businesses to expand and strengthen their presence within public sector digital management services, fostering growth through innovation and reliability in critical government functions.

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Notice Information

Notice Title

Election and electoral registration management solution via RM6194 Back Office Solutions

Notice Description

Southend-on-Sea City Council is seeking to procure a continuation of Election and Electoral Registration Management Solution (currently Civica Elections).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04074f5e-b336-4773-a5ff-1fd0efb6fb9d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

48326100 - Digital mapping system

48333000 - Contact management software package

48612000 - Database-management system

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
£160,110 £100K-£500K
Lots Value
Not specified
Awards Value
£160,101 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 202510 months ago
Submission Deadline
7 Mar 2025Expired
Future Notice Date
Not specified
Award Date
19 Mar 202511 months ago
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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