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Housing Management SaaS Solution

Acis Group Limited

This public procurement record has 1 release in its history.

Award

18 Sep 2026 at 16:20

Award Notice
Summary of the contracting process

ACIS GROUP LIMITED procured a housing management software service: a cloud-based, integrated Housing Management System (HMS), including its provision and implementation. The system is intended to manage and track social housing tenancies and properties, while helping the landlord meet regulatory compliance requirements. The work is for ACIS GROUP LIMITED, a registered not-for-profit charity and social landlord, and is to be delivered in the East Midlands. The service falls within facilities management software and software suite provision (CPV 48420000). The requirement includes access to housing management functionality and a small number of licences for the Engagements (Active) module from Rubixx Support Planning, provided at no additional charge under the contract. The opportunity is relevant to suppliers of housing, property and tenancy management platforms with implementation capability.

This procurement has been completed and awarded through a direct award under the PfH Social Housing Emerging Disruptors (SHED) 4 Framework Agreement, using a framework call-off procedure. The tender deadline was 18 December 2025 at 12:00 UTC. The contract was awarded on 7 September 2026 to RUBIXX SOLUTIONS LTD, with an awarded value of £979,378.10 including VAT. The contract period runs from 7 September 2026 to 6 September 2031. The procurement was classified as a services requirement and was marked as suitable for SMEs and voluntary, community and social enterprises. The award is active and covers the complete housing management SaaS requirement, including implementation, tenancy and property management, regulatory compliance functions and the associated free Engagements (Active) module licences.

For a supplier that did not win this procurement, the award demonstrates an established requirement for an integrated SaaS housing management platform within a social landlord environment. A credible future competitor would need a proven product for managing property records and tenancies, tracking activity across those areas, and supporting compliance with regulations relevant to social housing. It would also need the capacity to implement and integrate the system, provide reliable ongoing software services, and support users over a substantial contract lifecycle. Experience serving housing associations, registered social landlords or other not-for-profit housing providers would help demonstrate sector understanding. The buyer identified the opportunity as suitable for SMEs and voluntary, community and social enterprises, so smaller specialist technology providers with sufficient delivery and support capacity may be well placed to compete when comparable requirements return.

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Notice Information

Notice Title

Housing Management SaaS Solution

Notice Description

Provision and implementation of a SaaS integrated Housing Management System (HMS) which will enable the management and tracking of tenancies and properties along with ensuring compliancy across all relevant regulations as a social landlord and registered not for profit charity. Additional information: This is a direct award under the PfH Social Housing Emerging Disruptors (SHED) 4 Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-85eca76e-2edb-49f0-8b54-d7c074a0d141
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e4dc4919-9a36-4830-b28b-d9e24cdf9afa
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
£979,378 £500K-£1M
Lots Value
Not specified
Awards Value
£979,378 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Sep 20261 months ago
Contract Period
7 Sep 2026 - 6 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Acis Group Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GAINSBOROUGH
Postcode
DN21 1GG
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
West Lindsey
Electoral Ward
Gainsborough South-West
Westminster Constituency
Gainsborough

Supplier Information

Number of Suppliers
1
Supplier Name

Rubixx Solutions Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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