Award

Digital Archives 2025-2028

UK HYDROGRAPHIC OFFICE

This public procurement record has 1 release in its history.

Award

02 May 2025 at 09:14

Award Notice
Summary of the contracting process

The UK Hydrographic Office, based in Taunton, has completed the procurement process for the "Digital Archives 2025-2028" project, valued at GBP 305,325. The procurement, classified under digital offset systems, was conducted using a selective method through a CCS framework, culminating in a call-off from a framework agreement. The contract period stretches from 24th March 2025 to 23rd March 2028, with Crayon Limited appointed as the supplier. The project involves the delivery of a digital archive system, with a service location specified in High Wycombe (postcode HP10 0HH). The procurement reached the award stage on 23rd March 2025, with all proceedings finalised by 2nd May 2025.

This tender presents significant opportunities for growth, especially for large enterprises proficient in digital systems services. While the procurement was not aimed at SMEs or VCSEs, it opens avenues for businesses with similar capabilities to be involved in large-scale public contracts. Organisations looking to expand their service portfolios in public sector digital solutions could leverage such opportunities to establish and enhance their market presence in similar or upcoming tenders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Digital Archives 2025-2028

Notice Description

Supply of a digital archive system, competed through a CCS framework further competition

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-87958728-06d7-4419-95b0-8bfeb7563a37
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d37e2618-0370-436e-8cd0-153f5058f323
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30122100 - Digital offset systems

Notice Value(s)

Tender Value
£305,325 £100K-£500K
Lots Value
Not specified
Awards Value
£305,325 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20259 months ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
23 Mar 202511 months ago
Contract Period
24 Mar 2025 - 23 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK HYDROGRAPHIC OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TAUNTON
Postcode
TA1 2DN
Post Town
Taunton
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
Not specified
Local Authority
Somerset
Electoral Ward
Taunton East
Westminster Constituency
Taunton and Wellington

Supplier Information

Number of Suppliers
1
Supplier Name

CRAYON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-87958728-06d7-4419-95b0-8bfeb7563a37-2025-05-02T10:14:40+01:00",
    "date": "2025-05-02T10:14:40+01:00",
    "ocid": "ocds-b5fd17-87958728-06d7-4419-95b0-8bfeb7563a37",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "4500063883",
        "title": "Digital Archives 2025-2028",
        "description": "Supply of a digital archive system, competed through a CCS framework further competition",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30122100",
            "description": "Digital offset systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "HP10 0HH"
                    }
                ]
            }
        ],
        "value": {
            "amount": 305325,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-03-03T11:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-03-24T00:00:00Z",
            "endDate": "2028-03-23T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/72F7yvbV",
            "name": "UK HYDROGRAPHIC OFFICE",
            "identifier": {
                "legalName": "UK HYDROGRAPHIC OFFICE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/72F7yvbV"
            },
            "address": {
                "streetAddress": "Admiralty Way",
                "locality": "TAUNTON",
                "postalCode": "TA12DN",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Harry Johnson",
                "email": "harry.johnson@ukho.gov.uk",
                "telephone": "01823483177"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04055519",
            "name": "Crayon Limited",
            "identifier": {
                "legalName": "Crayon Limited",
                "scheme": "GB-COH",
                "id": "04055519"
            },
            "address": {
                "streetAddress": "Crayon House Mercury Park Woodburn Green, High Wycombe HP10 0HH"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/72F7yvbV",
        "name": "UK HYDROGRAPHIC OFFICE"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-87958728-06d7-4419-95b0-8bfeb7563a37-1",
            "status": "active",
            "date": "2025-03-23T00:00:00Z",
            "datePublished": "2025-05-02T10:14:40+01:00",
            "value": {
                "amount": 305325,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04055519",
                    "name": "Crayon Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-03-24T00:00:00Z",
                "endDate": "2028-03-23T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d37e2618-0370-436e-8cd0-153f5058f323",
                    "datePublished": "2025-05-02T10:14:40+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}