Award

Air Conditioning, Ventilation and Heat Pumps Repairs, Maintenance and Servicing

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

03 Oct 2019 at 10:14

Award Notice
TenderAmendment

04 Jan 2018 at 16:06

Tender Notice
Tender

04 Jan 2018 at 15:25

Tender Notice
Summary of the contracting process

The Southend-on-Sea Borough Council is seeking bids for a contract titled "Air Conditioning, Ventilation and Heat Pumps Repairs, Maintenance and Servicing". This procurement falls within the works category and is focused on servicing and emergency repairs for various non-domestic public buildings, including care homes, libraries, schools, and museums located within the Southend Borough. The procurement process is currently in the Award stage, with a contract value of £200,000 over a period of three years, starting from 1st April 2018 to 1st April 2023, and a potential extension of one additional year. The initial tender period concluded on 5th February 2018.

This opportunity presents a significant growth avenue for small and medium-sized enterprises (SMEs) that specialise in heating, ventilation, and air conditioning services. Businesses that can offer quick response times to emergency repair requests are particularly encouraged to apply, as the contract demands a maximum response time of two hours. Companies capable of handling multiple emergency calls simultaneously will be well-positioned to compete for this contract, benefiting from the stable demand for maintenance services in diverse public facilities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Air Conditioning, Ventilation and Heat Pumps Repairs, Maintenance and Servicing

Notice Description

Annual servicing and 24 hour responsive repairs to Air Conditioning, Ventilation and Heat Pumps to a wide range of non-domestic public buildings within the Southend Borough, including care homes, libraries, schools and museums. The maximum response time required for emergency works under this contract is 2 hours and contractors applying must have the capacity to attend to several emergency calls at the same time. The duration of the contract will be three years with an option of a 1+1 year extension. To view this opportunity please register your interest via The Councils e-tendering portal https://procontract.due-north.com/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-88efda6e-fc85-4ed3-8075-95346b01d3a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/18b8b546-a47a-476e-83f6-51ff07c5a4ee
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Oct 20196 years ago
Submission Deadline
5 Feb 2018Expired
Future Notice Date
Not specified
Award Date
25 Mar 20187 years ago
Contract Period
31 Mar 2018 - 31 Mar 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FY
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

COLDSTAR (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-88efda6e-fc85-4ed3-8075-95346b01d3a2-2019-10-03T11:14:41+01:00",
    "date": "2019-10-03T11:14:41+01:00",
    "ocid": "ocds-b5fd17-88efda6e-fc85-4ed3-8075-95346b01d3a2",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SOSBC001-DN315909-99096129",
        "title": "Air Conditioning, Ventilation and Heat Pumps Repairs, Maintenance and Servicing",
        "description": "Annual servicing and 24 hour responsive repairs to Air Conditioning, Ventilation and Heat Pumps to a wide range of non-domestic public buildings within the Southend Borough, including care homes, libraries, schools and museums. The maximum response time required for emergency works under this contract is 2 hours and contractors applying must have the capacity to attend to several emergency calls at the same time. The duration of the contract will be three years with an option of a 1+1 year extension. To view this opportunity please register your interest via The Councils e-tendering portal https://procontract.due-north.com/",
        "datePublished": "2018-01-04T15:25:25Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45331000",
            "description": "Heating, ventilation and air-conditioning installation work"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SS2 6FY"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "SS2 6FY"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "SS2 6FY"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2018-02-05T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-04-01T00:00:00+01:00",
            "endDate": "2023-04-01T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b4d7af60-5537-46c8-95e2-29844560ce46",
                "datePublished": "2018-01-04T16:06:56Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-81559",
            "name": "Southend-on-Sea Borough Council",
            "identifier": {
                "legalName": "Southend-on-Sea Borough Council"
            },
            "address": {
                "streetAddress": "Civic Centre, Victoria Avenue",
                "locality": "Southend-on-Sea",
                "postalCode": "SS2 6FY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Abimbola Igandan",
                "email": "AbimbolaIgandan@southend.gov.uk",
                "telephone": "+44 1702212988"
            },
            "details": {
                "url": "http://www.southend.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-127299",
            "name": "Coldstar (UK) Ltd",
            "identifier": {
                "legalName": "Coldstar (UK) Ltd"
            },
            "address": {
                "streetAddress": "BS39 7SU"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-81559",
        "name": "Southend-on-Sea Borough Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-88efda6e-fc85-4ed3-8075-95346b01d3a2-1",
            "status": "active",
            "date": "2018-03-26T00:00:00+01:00",
            "datePublished": "2019-10-03T11:14:41+01:00",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-127299",
                    "name": "Coldstar (UK) Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-04-01T00:00:00+01:00",
                "endDate": "2021-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/18b8b546-a47a-476e-83f6-51ff07c5a4ee",
                    "datePublished": "2019-10-03T11:14:41+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}