Tender

WCC - Invoice Data Capture Solution

WARWICKSHIRE COUNTY COUNCIL (WCC)

This public procurement record has 1 release in its history.

Tender

12 May 2023 at 11:32

Tender Notice
Summary of the contracting process

The Warwickshire County Council (WCC) is seeking to procure an Invoice Data Capture Solution as part of a transition to the Cloud. The contract, valued at up to £300,000.00 over eight years, will involve extracting information from PDF invoices and integrating it into their Unit4 ERP system. The tender, identified as IT-208-15874-WCC, falls under the IT services and software development category. The procurement method is an Open procedure above the threshold, with a tender deadline of 12th June 2023 and a contract period starting on 1st October 2023.

This procurement opportunity by Warwickshire County Council (WCC) presents a lucrative chance for businesses specialising in IT services, software development, and consultancy. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate as the Council has indicated suitability for SMEs. The location of the contract is in the West Midlands, United Kingdom, offering local businesses the opportunity to engage in a significant public sector project with a potential value of up to £300,000.00 over an eight-year contract period.

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Notice Information

Notice Title

WCC - Invoice Data Capture Solution

Notice Description

Due to our current solution transitioning to the Cloud, Warwickshire County Council (WCC) is looking to procure a replacement Invoice Capture solution. The preferred solution will extract identified information from PDF invoices, verify the data and export the invoice data, alongside an image of the invoice, to our Unit4 ERP system. Additional information: Anticipated to be PS100,000.00 over the original three-year contract length but this contract has an aspirational spend of up to PS300,000.00 over eight years to enable maximum flexibility/adaptability throughout the duration of the contract. This value is provided for information only and without commitment by the Council. Delivery Notes See specification for instructions. Please register as a Supplier on CSW-Jets (www.csw-jets.co.uk) in order to be able to participate in this tender opportunity. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8a093548-3d05-4fe9-8dcf-0f30d5f7ba5d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/91abb38a-b36e-4978-bf50-10d33a2814f4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20232 years ago
Submission Deadline
12 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2023 - 30 Sep 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL (WCC)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICKSHIRE
Postcode
CV34 4RL
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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