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Conference Venue Booking

HM Land Registry

This public procurement record has 1 release in its history.

Award

22 Oct 2025 at 09:16

Award Notice
Summary of the contracting process

The public procurement process for "Conference Venue Booking" was managed by HM Land Registry, a governmental entity situated in Croydon, England. The tender, classified under the CPV code 55120000 for hotel meeting and conference services, encompassed services within the regions of England and Wales in the United Kingdom. The process, completed by September 15, 2025, utilised a selective procurement method through a call-off from an existing framework agreement (CCS framework RM6342). The award stage was reached, and the contract was subsequently awarded to Calder Conferences Limited on September 22, 2025, with a substantial contract value of £3,457,237.50 set to run from September 30, 2025, to September 29, 2029.

This procurement presents significant opportunities for businesses involved in the hospitality and event management sectors, particularly those specialising in conference facilities and services. Small and medium-sized enterprises (SMEs) were indicated as suitable candidates to compete for this contract, suggesting that such entities should consider forming strategic alliances or enhancing service offerings to participate in similar tenders in the future. The procurement process's utilisation of a framework agreement highlights an efficient contracting route that reduces barriers for potential suppliers, fostering growth opportunities within the market for those able to provide high-quality, value-for-money services.

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Notice Information

Notice Title

Conference Venue Booking

Notice Description

Conference Facilities Booking Services, via CCS framework RM6342- Travel, Transport, Accommodation and Venue Solutions Lot 3.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8bdf10b5-d35a-4486-a0b0-3ada893bfcd5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f715855b-c6fd-4352-ae7d-44114c850f2e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
£3,457,237 £1M-£10M
Lots Value
Not specified
Awards Value
£3,457,237 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 202510 months ago
Submission Deadline
15 Sep 2025Expired
Future Notice Date
Not specified
Award Date
22 Sep 202511 months ago
Contract Period
30 Sep 2025 - 29 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HM Land Registry
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR0 2AQ
Postcode Area
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Supplier Information

Number of Suppliers
1
Supplier Name

Calder Conferences Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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