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Reporting and storage of data services

ASTER GROUP LIMITED

This public procurement record has 1 release in its history.

Award

26 Oct 2026 at 10:05

Award Notice
Summary of the contracting process

Aster Group Limited procured a legacy HR data archiving service to retain historical employee records after moving its active HR and payroll operations to Dayforce. Personnel management, sickness, absence and payroll records remain hosted in the legacy iTrent environment, with secure, read-only access for statutory compliance, reporting and business intelligence. The service covers records across the East of England, London, the South East and the South West. At the end of the retention period, the archived data is to be permanently deleted.

The procurement is complete and was awarded to MHR International UK Limited. Aster Group used a direct single-tender action under an approved exception to its Contract Standing Orders; the stated rationale was that MHR already hosts iTrent and the data, enabling continuity without operational downtime. The award date was 25 August 2025, and the contract runs from 25 August 2025 to 24 August 2032. The awarded value is £75,503. The requirement was handled as a single contract, with no lots described. The award information identifies the selected supplier, but does not set out an evaluation scoring basis or detailed participation criteria.

For suppliers assessing comparable future requirements from Aster Group, this award shows demand for long-term, secure retention and read-only access to legacy HR and payroll records, including personnel, sickness and absence data. A credible competitor would need to demonstrate an archive that supports statutory retention, reporting and business intelligence while preserving access to historical records after migration to a new operational system. Continuity with the existing HR platform was decisive here: MHR’s position as the incumbent iTrent host allowed the archive to be integrated without downtime. The buyer judged third-party migration and internal data-warehouse development non-viable because of higher migration costs and resource constraints. Suppliers would therefore need a strong case on migration feasibility, cost and delivery capacity, as well as the ability to manage eventual secure deletion.

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Notice Information

Notice Title

Reporting and storage of data services

Notice Description

This contract award is for the provision of a 7-year legacy HR data archiving solution provided by MHR International UK Limited. Following the migration of Aster Group's active HR and payroll operations to Dayforce, static historical employee records-including personnel management, sickness, absence, and payroll data-will remain securely hosted in the legacy iTrent application environment. The contract provides continued, read-only access to this historical data to satisfy statutory regulatory compliance, reporting, and business intelligence requirements over the required 7-year retention period, after which all data will be permanently deleted. This requirement was awarded directly under an approved exception to Contract Standing Orders. As MHR International UK Limited currently hosts the iTrent system and data, utilising their integrated data archive solution ensures continuous access without operational downtime. Alternative options (data migration to a third party or internal data warehouse development) were assessed and determined non-viable due to significantly higher migration costs and resource constraints.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/54ce1ef4-0037-4fd8-b8e3-89b597d1abca
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£75,503 Under £100K
Lots Value
Not specified
Awards Value
£75,503 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Aug 20251 years ago
Contract Period
25 Aug 2025 - 24 Aug 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ASTER GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DEVIZES
Postcode
SN10 2AZ
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Wiltshire
Electoral Ward
Urchfont & Bishops Cannings
Westminster Constituency
Melksham and Devizes

Supplier Information

Number of Suppliers
1
Supplier Name

MHR International UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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