Award

P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA)

HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

02 Dec 2024 at 14:27

Award Notice
TenderAmendment

02 Dec 2024 at 14:21

Tender Notice
Summary of the contracting process

High Peak Borough Council and Staffordshire Moorlands District Council have awarded the contract for the Leisure Facilities Back Office Professional Services and Systems Agreement (PSA) to Parkwood Leisure. This significant procurement, classified under Recreational, Cultural, and Sporting Services, falls within the East Midlands and West Midlands regions of the United Kingdom. The procurement method used was an open procedure above threshold, ensuring a fair and transparent process. The awarded contract, valued at £2,093,686 GBP, will commence on 1 October 2024 and run until 1 October 2029. The Councils plan to novate the contract to a newly established Local Authority Trading Company (LATCo.), operational by 1 April 2024, upon the expiration of current outsourced concession contracts in March 2024.

This tender presents a substantial opportunity for businesses specialising in systems and professional support services, particularly those with expertise in ICT, finance systems, payroll, and human resources. SMEs are encouraged to participate due to their suitability as determined by the procurement criteria. Businesses that can offer robust and comprehensive back-office solutions to support the operational needs of leisure centres will find this contract particularly lucrative. By providing essential services such as ICT support, payroll processing, financial management, and human resource functions, businesses can contribute significantly to the efficient management and enhancement of community leisure services within these Council areas.

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Notice Information

Notice Title

P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA)

Notice Description

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) wish to openly invite tenders for the selection of a main provider for the Councils' Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for 01 April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to: - ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) - Direct Support, Accident Reporting, Legislative Updates, App KPI Management

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8d829995-dd52-423b-b153-789ca5b1f5f5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/96e6a922-c999-43a7-8beb-fd5440e73528
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£2,093,686 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
2 Dec 20241 years ago
Submission Deadline
8 Sep 2023Expired
Future Notice Date
Not specified
Award Date
29 Sep 20241 years ago
Contract Period
30 Sep 2024 - 1 Oct 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BUXTON
Postcode
SK17 6EL
Post Town
Stockport
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England), TLG West Midlands (England)
Local Authority
High Peak
Electoral Ward
Buxton Central
Westminster Constituency
High Peak

Supplier Information

Number of Suppliers
1
Supplier Name

PARKWOOD LEISURE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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