Award

HBC 0824 Provision of Audio visual and connectivity equipment and support - AWARD

HERTSMERE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

14 Apr 2025 at 12:39

Award Notice
Summary of the contracting process

Hertsmere Borough Council has completed the procurement process for the provision of audio-visual and connectivity equipment and support under the project title "HBC 0824 Provision of Audio visual and connectivity equipment and support - AWARD". The procurement, which falls under the industry category of installation services of communications equipment (CPV 51300000), was carried out using an open procedure. The project's key dates include access to the council chamber from 22 November 2024, with completion by 15 January 2025, and a maintenance period commencing post-final handover for three years, with a possible two-year extension. The contract’s value is between £200,000 and £300,000, and the main delivery address is Hertsmere Borough Council, WD6 1WA, United Kingdom, although services will also cover international locations.

This tender presents significant opportunities for businesses specializing in audio-visual and communication technologies, particularly those capable of delivering high-quality, digital systems free from external interferences. Small and medium-sized enterprises (SMEs) are encouraged to participate, although voluntary, community and social enterprises (VCSEs) are not a primary focus. The successful supplier, Auditel Rental & Service Ltd, will source, deliver, install, and maintain the required equipment, offering growth potential for businesses with expertise in audio-visual installations, maintenance, and the supply of communication hardware and software. This tender could provide a valuable reference project for companies looking to expand their portfolio within the public sector.

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Notice Information

Notice Title

HBC 0824 Provision of Audio visual and connectivity equipment and support - AWARD

Notice Description

Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources. The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software. For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change. The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline as stated Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8db6b76f-283a-4f58-89a0-52d4ea7c0c89
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7da33874-95af-4da0-a70d-02cfe2cf86ed
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

32320000 - Television and audio-visual equipment

32330000 - Apparatus for sound, video-recording and reproduction

32341000 - Microphones

50340000 - Repair and maintenance services of audio-visual and optical equipment

51300000 - Installation services of communications equipment

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 202510 months ago
Submission Deadline
20 Sep 2024Expired
Future Notice Date
Not specified
Award Date
4 Nov 20241 years ago
Contract Period
16 Dec 2024 - 15 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTSMERE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
WD6 1WA
Post Town
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Hertsmere
Electoral Ward
Borehamwood Cowley Hill
Westminster Constituency
Hertsmere

Supplier Information

Number of Suppliers
1
Supplier Name

AUDITEL RENTAL & SERVICE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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