Award

Business Process Mapping

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

30 Jul 2019 at 12:03

Award Notice
Summary of the contracting process

The National Archives (TNA) is undertaking a procurement process for "Business Process Mapping" to improve its HR and Finance functions. This selective tender, which was awarded on 24 July 2019, has a contract period starting from 1 August 2019 and lasting until 31 March 2020. The total value of the contract is £200,000, and the tender period concluded on 23 July 2019. The required work includes mapping business processes, identifying information flows and potential areas for improvement, with outputs to be delivered in Kew, Richmond, England.

This tender presents substantial opportunities for businesses specialising in consultancy and IT services, particularly those experienced in business process analysis and mapping. Companies that can provide innovative solutions for streamlining operations between HR and Finance functions will find this particularly advantageous. With the possibility of additional related work post-evaluation, smaller enterprises and SMEs that excel in providing tailored consulting services may also find success in responding to this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Business Process Mapping

Notice Description

The National Archives (TNA) is selecting a Supplier to undertake an IT review that includes the following outputs: a) mapping of our core business processes for HR and Finance, noting specifically the interface between these functions; b) mapping the information flows between the HR and Finance departments. This should include an outline of the types of data gathered and used by each information system; c) identification of all touchpoints between the HR and Finance systems/data with other systems/data (eg outsourced payroll, clocking-in system, payments to our on-site and on-line bookshop), and consideration of other touchpoints which may add value (eg CRM); d) a gap analysis that identifies potential areas for improvement; e) a range of pragmatic, reasonable and achievable recommendations, taking into account the costs, risks and benefits involved, for TNA to consider taking forward. Any recommendations which may involve procuring new solutions must be supplier/solution agnostic; f) from the above range of possible solutions, identify and justify a single recommendation (which may at this stage include specific products/solutions, if appropriate) which adds the most value to TNA. The work must be completed by 30 November 2019. Additional related work may be commissioned thereafter, dependent on the results, up to the maximum awarded contract value. G-Cloud contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8dda6e8c-ca81-43e3-8d53-529fee0d20c2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5d6c03ef-cee3-4ad1-957e-630d220c795c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20196 years ago
Submission Deadline
23 Jul 2019Expired
Future Notice Date
Not specified
Award Date
23 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Mar 2020 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

MEDLEY BUSINESS SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-8dda6e8c-ca81-43e3-8d53-529fee0d20c2-2019-07-30T13:03:28+01:00",
    "date": "2019-07-30T13:03:28+01:00",
    "ocid": "ocds-b5fd17-8dda6e8c-ca81-43e3-8d53-529fee0d20c2",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TNA244",
        "title": "Business Process Mapping",
        "description": "The National Archives (TNA) is selecting a Supplier to undertake an IT review that includes the following outputs: a) mapping of our core business processes for HR and Finance, noting specifically the interface between these functions; b) mapping the information flows between the HR and Finance departments. This should include an outline of the types of data gathered and used by each information system; c) identification of all touchpoints between the HR and Finance systems/data with other systems/data (eg outsourced payroll, clocking-in system, payments to our on-site and on-line bookshop), and consideration of other touchpoints which may add value (eg CRM); d) a gap analysis that identifies potential areas for improvement; e) a range of pragmatic, reasonable and achievable recommendations, taking into account the costs, risks and benefits involved, for TNA to consider taking forward. Any recommendations which may involve procuring new solutions must be supplier/solution agnostic; f) from the above range of possible solutions, identify and justify a single recommendation (which may at this stage include specific products/solutions, if appropriate) which adds the most value to TNA. The work must be completed by 30 November 2019. Additional related work may be commissioned thereafter, dependent on the results, up to the maximum awarded contract value. G-Cloud contract.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79000000",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TW9 4DU"
                    }
                ]
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2019-07-23T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-08-01T00:00:00+01:00",
            "endDate": "2020-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-GOR-EA71",
            "name": "THE NATIONAL ARCHIVES",
            "identifier": {
                "legalName": "THE NATIONAL ARCHIVES",
                "scheme": "GB-GOR",
                "id": "EA71"
            },
            "address": {
                "streetAddress": "Kew",
                "locality": "Richmond",
                "postalCode": "TW9 4DU",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@nationalarchives.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03443433",
            "name": "MEDLEY BUSINESS SOLUTIONS LIMITED",
            "identifier": {
                "legalName": "MEDLEY BUSINESS SOLUTIONS LIMITED",
                "scheme": "GB-COH",
                "id": "03443433"
            },
            "address": {
                "streetAddress": "Tyting Corner GU4 8PR GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-GOR-EA71",
        "name": "THE NATIONAL ARCHIVES"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-8dda6e8c-ca81-43e3-8d53-529fee0d20c2-1",
            "status": "active",
            "date": "2019-07-24T00:00:00+01:00",
            "datePublished": "2019-07-30T13:03:28+01:00",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03443433",
                    "name": "MEDLEY BUSINESS SOLUTIONS LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-08-01T00:00:00+01:00",
                "endDate": "2020-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/5d6c03ef-cee3-4ad1-957e-630d220c795c",
                    "datePublished": "2019-07-30T13:03:28+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}