Award

South Cambridgeshire District Council - Planning Obligations (Section 106) Greater Cambridge Shared Planning Section 106 Monitoring System

SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Dec 2022 at 09:47

Award Notice
Tender

17 Oct 2022 at 15:28

Tender Notice
Summary of the contracting process

The South Cambridgeshire District Council is undertaking a procurement process for a Planning Obligation Administration system to manage Section 106 agreements. This system aims to improve data accessibility across multiple council departments, produce necessary reports, and integrate with existing finance systems. The procurement method is an open procedure, with the tender deadline set for 31st October 2022. The contract period spans from 28th November 2022 to 27th November 2027. The buying organisation, South Cambridgeshire District Council, has awarded the £48,000 contract to Exacom Systems Ltd on 8th December 2022.

This tender offers opportunities for businesses providing software solutions and information systems to compete in the procurement process. Small and medium-sized enterprises (SMEs) are specifically suited for this opportunity. Businesses interested in delivering established and nationally recognised Planning Obligation Administration software systems with capabilities in data management and system integration can potentially grow through participation in this tender. The location of the procurement is in the East of England, and the industry category is services.

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Notice Information

Notice Title

South Cambridgeshire District Council - Planning Obligations (Section 106) Greater Cambridge Shared Planning Section 106 Monitoring System

Notice Description

SCDC is leading on a joint procurement exercise to acquire a Planning Obligation Administration system (the System) on behalf of the GCSP. In both Cambridge City and South Cambridgeshire records relating to Section 106 agreements are recorded in bespoke Microsoft Access databases. Both the Cambridge City Council and the South Cambridgeshire databases maintains records relating to around 1,500 developments, respectively. In addition, Cambridge City Council also maintains a dormant database containing information on around 500 developments. Records on how section 106 monies have been spent are held separately. Recent internal audits for the Councils highlighted weaknesses with the current systems and recommended the implementation of a new holistic database incorporating both information on the section 106 agreement and project spend management. At the same time Regulations (the Community Infrastructure Levy Regulations 2010 as amended) require annual Infrastructure funding statement and associated datasheets to the Government. The project must therefore deliver an established and nationally recognised Planning Obligation Administration software system satisfying the following objectives: * Ability for multiple Council departments to access data and maintain records * A public interface providing read only access to information by third parties * Ability to generate pre-population reports including the Infrastructure Funding Statement and Annual Monitoring Report * Ability to generate CSV files in accordance with Government guidance (Ministry for Housing Communities and Local Government) * Ability to create bespoke reports on any information field * Ability to create system notifications for when site visits or obligations (including contributions) become due * Ability to link with the TechnologyOne finance system Further information on minimum System requirements is contained in Section 2. The project will also deliver, as a minimum, a data migration of planning application records held by the Councils respective databases where a Section 106 agreement exists and transfer mapping information from the Idox based Total Land Charges system. Applicants are also invited to propose solutions on data transfer from existing systems which the Council will consider separately. Data migration fees should be presented on a day rate basis. If you wish to apply for this tender please visit our e-tendering portal at: https://procontract.due-north.com/Advert?advertId=eca1cca6-2e4e-ed11-811a-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/88200951-15b4-40a9-9360-8582af793741
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£48,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20223 years ago
Submission Deadline
31 Oct 2022Expired
Future Notice Date
Not specified
Award Date
8 Dec 20223 years ago
Contract Period
9 Dec 2022 - 27 Nov 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBOURNE
Postcode
CB23 6EA
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Cambourne
Westminster Constituency
St Neots and Mid Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

EXACOM SYSTEMS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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