Award

4207.EFM.JR.24 - Supply, Installation (set up) and Maintenance of I-Team Cleaning Machines / Products

UNIVERSITY OF SHEFFIELD

This public procurement record has 2 releases in its history.

Award

08 Sep 2025 at 08:54

Award Notice
Tender

14 Jun 2024 at 14:01

Tender Notice
Summary of the contracting process

The University of Sheffield has awarded a contract titled "4207.EFM.JR.24 - Supply, Installation (set up) and Maintenance of I-Team Cleaning Machines / Products" to Killis Ltd. This project, located in Sheffield, involves mechanical cleaning and Cobotics equipment. The procurement process, not governed by traditional Public Contracts Regulations, concluded on 21st June 2024 with the contract period extending from 1st July 2024 to 30th June 2031. Classified under the CPV code "Electrical domestic appliances for cleaning," the award status is currently active, confirmed on 8th September 2025. The procurement method was a voluntary advertisement for tender, offering a contract potentially valued up to £1,000,000 over seven years, with an initial award value of £268,915.

This tender presents substantial opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) involved in supplying, installing, and maintaining advanced cleaning technology. With the University not bound to conventional procurement regulations, participants have flexibility in competing and innovating solutions that meet the University’s needs. This project is ideal for businesses well-versed in mechanical and robotic cleaning technologies, aiming to expand their reach within the educational sector and establish a long-term relationship with a leading university.

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Notice Information

Notice Title

4207.EFM.JR.24 - Supply, Installation (set up) and Maintenance of I-Team Cleaning Machines / Products

Notice Description

Tender for mechanical cleaning and Cobotics equipment (i.e. robot technology designed to work alongside humans in performing tasks). Specifically for iTeam equipment. See Tender document for further details. Further information about the requirements are in the Procurement Documents. The Invitation to Tender (ITT) can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system. Additional information: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender. The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.in-tendhost.co.uk/sheffield/aspx/Home Additional information can be obtained from the above-mentioned address. Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8f0499d5-e8ad-4ab9-8f29-7e92ba742964
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/671d561c-4185-4378-98f0-e40bb2d170d0
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - voluntary advertisement for tender not governed by PCR2015
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

39713000 - Electrical domestic appliances for cleaning; smoothing irons

39830000 - Cleaning products

42972000 - Parts of cleaning machines

42995000 - Miscellaneous cleaning machines

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£268,915 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20255 months ago
Submission Deadline
21 Jun 2024Expired
Future Notice Date
Not specified
Award Date
30 Jun 20241 years ago
Contract Period
29 Jun 2031 - 30 Jun 2031 24 hours
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Contact Name
James Rainbow
Contact Email
james.rainbow@sheffield.ac.uk
Contact Phone
0114 2224204

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

KILLIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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