Award

Data and Document Archiving Solution

LONDON BOROUGH OF MERTON

This public procurement record has 1 release in its history.

Award

06 May 2025 at 15:34

Award Notice
Summary of the contracting process

The London Borough of Merton has concluded the procurement process for a "Data and Document Archiving Solution" under the services category, specifically focusing on software packages and information systems. The open procedure procurement method concluded with an award on 31st March 2025, and the contract commenced on 2nd April 2025, running until 1st April 2028. This process was initiated in the United Kingdom, and the awarded contract is valued at £43,364 GBP. The procurement stage has reached the "Award" phase with Maluma Solutions Ltd being the selected supplier.

This contract represents a significant opportunity for businesses specialising in data management and software solutions, particularly those capable of delivering comprehensive archiving systems. While the procurement was awarded to Maluma Solutions Ltd, similar companies, especially SMEs not deterred by the unsuitability criterion for small to medium enterprises in this instance, could find future opportunities in tenders of this nature. Such contracts provide a pathway for business growth in the domain of public sector software services, encouraging innovation and the expansion of technical capabilities.

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Notice Information

Notice Title

Data and Document Archiving Solution

Notice Description

Fusion - Data and Document Archiving solution with Visualfiles. Including licences, installation and set up.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/64b59eb2-aa5f-46d9-a5d6-cf88c0a89ab0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£43,364 Under £100K
Lots Value
Not specified
Awards Value
£43,364 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 May 20259 months ago
Submission Deadline
31 Mar 2025Expired
Future Notice Date
Not specified
Award Date
30 Mar 202510 months ago
Contract Period
1 Apr 2025 - 1 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF MERTON
Contact Name
Natasha Nahrwold
Contact Email
natasha.nahrwold@merton.gov.uk
Contact Phone
+44 2085453489

Buyer Location

Locality
MORDEN
Postcode
SM4 5DX
Post Town
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Merton
Electoral Ward
Merton Park
Westminster Constituency
Wimbledon

Supplier Information

Number of Suppliers
1
Supplier Name

MALUMA SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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