Award

CoLP - Origin

THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

This public procurement record has 1 release in its history.

Award

02 Mar 2026 at 11:20

Award Notice
Summary of the contracting process

The contracting process for the City of London Police's HR system, Origin, has concluded, with a contract directly awarded to SSS Public Safety Limited. The buying organisation responsible for this process is The Mayor and Commonalty and Citizens of the City of London. This contract pertains to the software package and information systems industry, specifically classified under CPV code 48000000. The procurement stage is at the award phase as of 2nd March 2026. The contract, commencing on 1st January 2026 and ending on 30th December 2029, is valued at £868,192. Based in London, this contract was procured using a selective method, specifically a call-off from the CCS Framework RM6259. The decision was rooted in ensuring continuity, avoiding gaps in service, and achieving a technical refresh.

This tender provides significant opportunity for businesses specialising in software and information systems, especially those capable of delivering modular HR systems and supporting services such as database management and technical system refreshes. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are considered suitable for such opportunities, as indicated by the tender's suitability criteria. Businesses within these categories that offer niche services and have the capability to facilitate seamless off-boarding to alternative solutions, such as SAP ERP, would be particularly well positioned to benefit from this contract and similar future opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

CoLP - Origin

Notice Description

The duration of the contract is 2 years with a 1-year option to extend. This was a Direct Award based on the niche service and bespoke requirement for the City of London Police. The same supplier was critical as a gap in service/new supplier mobilisation would've had a detrimental impact. The framework being used is CCS' RM6259 Vertical Application Solutions. Background: The CoLP HR system known as Origin provides the personnel system across the Force. The system is currently supplied and supported by NEC. The current contract with NEC expired at the end of March 2025 and has been extended further. There are no further extension options. This report is for approval for Direct Award of a new 2-year contract with extension options for further 2 years to NEC. Proposed route to Market by Direct Award to NEC via CCS Framework RM6194. Direct Award proposed due to: SAP ERP - allow time to off-board from Origin to SAP or another solution. Take advantage of discounted support charges from NEC for a longer commitment. To give time for technical refresh of system and upgrade to take place. Scope of Services The CoLP HR System - Origin is a modular system with the following requirements: Origin Support including licences Database Managed Services Database refresh Technical refresh of system Interface support

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8ffe8a52-2707-4288-b768-e4be571b3d87
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93397d44-8a53-4a66-baa2-589e09cf7774
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£868,192 £500K-£1M
Lots Value
Not specified
Awards Value
£75,554 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Mar 20261 weeks ago
Submission Deadline
31 Dec 2025Expired
Future Notice Date
Not specified
Award Date
29 Dec 20252 months ago
Contract Period
1 Jan 2026 - 31 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

SSS PUBLIC SAFETY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-8ffe8a52-2707-4288-b768-e4be571b3d87-2026-03-02T11:20:26Z",
    "date": "2026-03-02T11:20:26Z",
    "ocid": "ocds-b5fd17-8ffe8a52-2707-4288-b768-e4be571b3d87",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_522165/1556150",
        "title": "CoLP - Origin",
        "description": "The duration of the contract is 2 years with a 1-year option to extend. This was a Direct Award based on the niche service and bespoke requirement for the City of London Police. The same supplier was critical as a gap in service/new supplier mobilisation would've had a detrimental impact. The framework being used is CCS' RM6259 Vertical Application Solutions. Background: The CoLP HR system known as Origin provides the personnel system across the Force. The system is currently supplied and supported by NEC. The current contract with NEC expired at the end of March 2025 and has been extended further. There are no further extension options. This report is for approval for Direct Award of a new 2-year contract with extension options for further 2 years to NEC. Proposed route to Market by Direct Award to NEC via CCS Framework RM6194. Direct Award proposed due to: SAP ERP - allow time to off-board from Origin to SAP or another solution. Take advantage of discounted support charges from NEC for a longer commitment. To give time for technical refresh of system and upgrade to take place. Scope of Services The CoLP HR System - Origin is a modular system with the following requirements: Origin Support including licences Database Managed Services Database refresh Technical refresh of system Interface support",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 643600,
            "currency": "GBP"
        },
        "value": {
            "amount": 868192,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-12-31T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-01-01T00:00:00Z",
            "endDate": "2029-12-30T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-317353",
            "name": "The Mayor and Commonalty and Citizens of the City of London",
            "identifier": {
                "legalName": "The Mayor and Commonalty and Citizens of the City of London"
            },
            "address": {
                "streetAddress": "PO Box 270",
                "locality": "London",
                "postalCode": "EC2P 2EJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mitchell Walker",
                "email": "mitchell.walker@cityoflondon.gov.uk"
            },
            "details": {
                "url": "http://www.cityoflondon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-331703",
            "name": "SSS Public Safety Limited",
            "identifier": {
                "legalName": "SSS Public Safety Limited"
            },
            "address": {
                "streetAddress": "c/o NEC Software Solutions, Suite 101, 1st Floor, iMex Centre, 575-599 Maxted Road, Hemel Hempstead, Hertfordshire HP2 7DX"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-317353",
        "name": "The Mayor and Commonalty and Citizens of the City of London"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-8ffe8a52-2707-4288-b768-e4be571b3d87-1",
            "status": "active",
            "date": "2025-12-29T00:00:00Z",
            "datePublished": "2026-03-02T11:20:25Z",
            "value": {
                "amount": 75554.48,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-331703",
                    "name": "SSS Public Safety Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2027-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/93397d44-8a53-4a66-baa2-589e09cf7774",
                    "datePublished": "2026-03-02T11:20:25Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}