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Booking Service for Meetings and Events

NHS Blood and Transplant

This public procurement record has 1 release in its history.

Award

28 Jul 2026 at 09:58

Award Notice
Summary of the contracting process

NHS Blood and Transplant procured a venue-finding and event booking service. The requirement covers finding and managing meeting venues, accommodation, conference facilities and related services for NHSBT events, including digital and hybrid meeting solutions. This is a services contract for event and hotel meeting and conference services, with activity centred on NHSBT’s site at North Bristol Park, Bristol, and venues and accommodation across the United Kingdom. The buyer is NHS Blood and Transplant, the organisation responsible for the service requirement. Suppliers relevant to this opportunity include conference and event agencies, venue-finding companies, accommodation booking specialists and providers able to coordinate physical, virtual and hybrid meetings as a single managed service.

The procurement has been awarded following a selective call-off from a framework agreement. The tender closed on 1 July 2026, and NHS Blood and Transplant awarded the contract to CALDER CONFERENCES LIMITED on 21 July 2026. The awarded value is £3,671,128.50, compared with an estimated procurement value of £2,294,455.30. The contract runs from 1 August 2026 to 31 July 2029. The procurement was evaluated as a completed services requirement and the award is active. The selected supplier is a small or medium-sized enterprise. The opportunity was not identified as suitable for SMEs or voluntary, community and social enterprises, indicating that participation was managed through the existing framework route rather than an open competition.

This award demonstrates sustained NHS demand for a managed meetings and events booking function combining venue sourcing, accommodation, conference facilities and associated event services. A credible competitor for the same requirement would need a broad and reliable venue and hotel network, the ability to source suitable locations across the UK, and systems for handling bookings, changes and supplier coordination. Experience of arranging corporate or public-sector meetings would be relevant, particularly where events involve differing formats, accessibility needs and multiple service components. Capability in digital and hybrid meeting solutions is important, as is the operational capacity to manage a continuing programme of bookings rather than isolated events. Framework access and evidence of dependable delivery would also be commercially significant.

How relevant is this notice?

Notice Information

Notice Title

Booking Service for Meetings and Events

Notice Description

NHS Blood and Transplant (NHSBT) have an ongoing requirement for a venue-finding service to support the booking and management of meeting venues, accommodation, conference facilities and associated services, including digital and hybrid meeting solutions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-90b1cc12-5d86-491f-b31f-76be7a0bdee3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a0aabc35-7d55-4fd3-a840-153cb16a19de
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55120000 - Hotel meeting and conference services

79952000 - Event services

Notice Value(s)

Tender Value
£2,294,455 £1M-£10M
Lots Value
Not specified
Awards Value
£3,671,128 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Blood and Transplant
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 7QH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Filton
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

Calder Conferences

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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