Tender

Library Lighting Solution at two venues Central Library and Wednesbury Library

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Dec 2024 at 13:15

Tender Notice
Summary of the contracting process

Sandwell Metropolitan Borough Council is inviting tenders for a Library Lighting Solution at two venues: Central Library and Wednesbury Library, both located in the West Midlands, UK. This procurement falls under the category of Library, archives, museums, and other cultural services and aims to equip these cultural spaces with lighting, sound, and audio-visual presentation equipment. The procurement process is currently at the Tender stage, with a closing date set for 17 January 2025 at 17:00. The contract will commence on 31 January 2025 and conclude on 30 April 2028. Interested parties are encouraged to conduct site surveys on specified dates in December 2024 and January 2025 to ensure a comprehensive understanding of the venues’ requirements.

This tender offers an excellent opportunity for businesses in the audio-visual and lighting industry to expand their portfolio through a noticeably public project. Companies specialising in installing and maintaining cultural venue equipment will find this project particularly attractive due to its three-year duration, which includes support and maintenance. Small and medium-sized enterprises (SMEs) and larger businesses alike that have experience with Grade-II listed buildings will be well-suited to compete. The project’s budget is capped at £99,999, including VAT, and ensures additional business growth through consistent engagement with the local council and potential visibility in a government-supported initiative.

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Notice Information

Notice Title

Library Lighting Solution at two venues Central Library and Wednesbury Library

Notice Description

Library Lighting Solution at two venues Central Library and Wednesbury Library Overview The Council wishes to purchase two lighting and sound solutions, plus presentation equipment, for two cultural spaces situated in Wednesbury and Central Library. The procurement would be to provide the equipment for both venues this needs to include lighting, sound and presentation equipment. Central Library room dimensions: 14m x 10m; ceiling 3.8m to 5.8m Wednesbury Library room dimensions: 14m x 8.5m; ceiling 2.5m to 4m The equipment must be easy for the operator to use but allow for future additionality. Installation work should ensure the Grade-II listed status of both buildings is respected, and drilling required should be identified in survey plans. Site surveys are highly recommended to provide the best response. Contract length will be for three years, to include support and maintenance for that duration. The total cost for this project including equipment, training, delivery, installation and annual support and maintenance for the duration of the contract (and any other costs for delivering this contract in line with the Specification) MUST NOT EXCEED PS99,999 including VAT. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to 'Opt In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: 17 January 2025 @ 17:00hrs Applicants will need to arrange site surveys of the two performance spaces before submitting their quotation. Availability for site visits: Tuesdays or Thursdays, 10am-4pm on specified weeks below: Week of 9/12/24 Week of 16/12/24 Week of 06/01/2024 To book a site visit please submit an enquiry via Stacey_bagdi@sandwell.gov.uk. Applicants will need to arrange site surveys of the two performance spaces before submitting their quotation. Availability for site visits: Tuesdays or Thursdays, 10am-4pm on specified weeks below: Week of 9/12/24 Week of 16/12/24 Week of 06/01/2024 To book a site visit please submit an enquiry via Stacey_bagdi@sandwell.gov.uk. Additional information: Library Lighting Solution at two venues Central Library and Wednesbury Library Overview The Council wishes to purchase two lighting and sound solutions, plus presentation equipment, for two cultural spaces situated in Wednesbury and Central Library. The procurement would be to provide the equipment for both venues this needs to include lighting, sound and presentation equipment. Central Library room dimensions: 14m x 10m; ceiling 3.8m to 5.8m Wednesbury Library room dimensions: 14m x 8.5m; ceiling 2.5m to 4m The equipment must be easy for the operator to use but allow for future additionality. Installation work should ensure the Grade-II listed status of both buildings is respected, and drilling required should be identified in survey plans. Site surveys are highly recommended to provide the best response. Contract length will be for three years, to include support and maintenance for that duration. The total cost for this project including equipment, training, delivery, installation and annual support and maintenance for the duration of the contract (and any other costs for delivering this contract in line with the Specification) MUST NOT EXCEED PS99,999 including VAT. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to 'Opt In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: 17 January 2025 @ 17:00hrs Applicants will need to arrange site surveys of the two performance spaces before submitting their quotation. Availability for site visits: Tuesdays or Thursdays, 10am-4pm on specified weeks below: Week of 9/12/24 Week of 16/12/24 Week of 06/01/2024 To book a site visit please submit an enquiry via Stacey_bagdi@sandwell.gov.uk. Funding Type (WEFO or EU) : WEFO Funding Description Externally funding to Sandwell Libraries by Arts Council England. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-93d26cd7-8d25-40ee-9a44-cf6c041d41cd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/50ee2344-9110-4d30-bd03-032356f2ea63
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

92 - Recreational, cultural and sporting services

CPV Codes

32321200 - Audio-visual equipment

32351300 - Audio equipment accessories

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£99,999 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 20241 years ago
Submission Deadline
17 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jan 2025 - 30 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Stacey Bagdi
Contact Email
stacey.bagdi@sandwell.gov.uk
Contact Phone
07920783207

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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