Tender

Term Service Contract for Lifts & Associated Equipment

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

11 May 2021 at 08:57

Tender Notice
Summary of the contracting process

Portsmouth City Council is currently initiating a tender for a "Term Service Contract for Lifts & Associated Equipment," focused on lift maintenance and servicing across its extensive property portfolio. The procurement is at the Tender stage, with expressions of interest accepted until 11th June 2021. The successful contract is slated for award by 11th December 2021, with a commencement date of 4th April 2022. This contract will last for an initial term of five years, with the possibility of a further five-year extension. The procurement is classified under the main category of services, specifically under lift-maintenance services, and employs a selective procurement method, indicative of its significant estimated value of £38 million.

This tender presents lucrative opportunities for businesses that specialise in lift maintenance, servicing, and installation, particularly those equipped to handle large-scale operations like those required by Portsmouth City Council. Companies with experience in mechanical and electrical installations will find this procurement especially relevant. With a project of this scale, both small and medium enterprises (SMEs) and larger firms could compete, especially those capable of providing responsive repair services and planned preventative maintenance. The contract encompasses diverse service requirements, creating an avenue for innovative solutions and comprehensive service delivery in the lift management sector.

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Notice Information

Notice Title

Term Service Contract for Lifts & Associated Equipment

Notice Description

Portsmouth City Council (the Council) is inviting expressions of interest from suitably experienced contractors for the responsive repairs, servicing, planned preventative maintenance and project replacement of lifts across the Council's entire property portfolio. The portfolio currently equates to approx. 121 housing lift assets and 60 commercial (Landlord) lift assets. The Council is targeting to have awarded the contract by Monday 11th December 2021 to allow for contract commencement on 4th April 2022. The contract will then run for an initial term of 5 years extendable by a further 5 years in increments to be agreed to a maximum total term of 10 years. Service requirements are currently delivered via an existing contractual arrangement with CES Ltd which is due to expire on 3rd April 2022 following utilisation of all available extension options. The scope of works which will be covered under the contract encompasses, but is not limited to, the following: ? Reactive repair response to be available 24 hours a day 365 days a year ? Staffed call centre 24 hours a day 365 days a year ? Emergency call out response time within 1 hour ? Variety of call out response times to be available ranging from 1 hour to 28 days ? Routine servicing of lift assets as per statutory legislation and British standards ? Planned preventative maintenance to lift equipment ? Minor installations and replacements of lift equipment ? Minor upgrade and replacement of key components of lift equipment ? Full modernisations of existing lift equipment ? New installation of lifts within both new and existing buildings ? Management and use of intelligent remote monitoring equipment to drive reliability of the lifts. ? Provision of servicing and reactive work paperwork in electronic format ? Inputting of servicing and repair information into Portsmouth City Council's web-based database in real time conditions. The Council's housing stock comprises approx. 15,000 properties across 7 estates located within Portsmouth and surrounding environs being: o Portsea o City South o Landport o Buckland o Paulsgrove o Leigh Park o Wecock Farm The Council's broader property portfolio encompasses a range of building types which include but are not limited to: o Residential buildings including blocks of flats low, medium and high rise o Schools o Offices o Commercial buildings, warehouses and depots o Libraries o Museums o Leisure centres, swimming pools and sporting facilities o Community centres and other community facilities o Care homes o Sheltered housing and supported living properties o Maritime port facilities The majority of the Council's lift stock are traction open protocol equipment using the combination following manufactures for bespoke designed lift equipment: o Lester Controls o Internation Lift Equipment o Kollmor... Additional information: Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-948347c1-c3a3-4fcf-952b-40af8ee6660b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/deaac612-c4f0-459a-9ec5-5bdb1f940e0d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

44115600 - Stairlifts

45300000 - Building installation work

45310000 - Electrical installation work

45313100 - Lift installation work

45313200 - Escalator installation work

45313210 - Travelator installation work

45350000 - Mechanical installations

45453000 - Overhaul and refurbishment work

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50740000 - Repair and maintenance services of escalators

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£38,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 May 20214 years ago
Submission Deadline
11 Jun 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Apr 2022 - 2 Apr 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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