Notice Information
Notice Title
Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
Notice Description
All information is available from www.advantageswtenders.co.uk Project ref: DN599603 The inspection, servicing and repair of heating equipment is a fundamental responsibility that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG and oil powered appliances owned by the landlord are serviced annually. This framework will cover the servicing, repair, replacement and upgrade of heating systems (including hydrogen should it be implemented). Please note that Members retain the right to utilise all or part of these when mini-tendering. The main elements of the scope of service are: * Safety Checks; * Periodic Servicing and Inspections; * Routine Maintenance; * Diagnosis of faults; * Responsive Maintenance; * Out of Hours Emergency Work; * Ad hoc boiler replacements (excluding planned programmes); * Commercial and communal boiler * Technical Inspections; and * Mutual Exchange Gas Tests All properties must have a valid Landlord's Gas Safety Record (LGSR) or OFTEC certificate as appropriate. The minimum acceptable performance level is 100%. As the provision and retention of accurate up-to-date information is a crucial part of this type of contract, we require that the contractor provides access to a secure online system to manage information. Whilst this framework allows the landlord to order the installation of replacement systems, it does not create a contractual obligation for the client to award all replacements to the successful contractor. Lot 1: East Devon District Council (EDDC) Two companies appointed to framework. Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years. Should the contract with the company in first place be terminated EDDC will be able, should it wish, to offer the contract to the second placed company. EDDC's stock is mostly within the East Devon district in postcode areas EX8 - EX14, EX15 (part), EX4 - EX5 (Part), EX24. East Devon District Council (EDDC) owns approximately 4250 properties, mainly in East Devon. Of these, approximately 3000 have equipment that will be covered by this contract. Lot 2: Advantage South West Framework. Enough tenderers to provide suitable competition for future mini-competitions will be awarded places on the framework to provide geographical coverage for Advantage South West Members. Contracts will be awarded through further competition. Please note that some Members undertake this work in-house and some have contractual arrangements already in place. Consequently there is no guarantee that any work will be awarded from this Lot. The framework validity period will be 3 January 2022 - 2 January 2026. Members can award contracts that outlast the end date of the framework, and this will be the case for the direct awards in Lot 1.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50720000 - Repair and maintenance services of central heating
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Dec 20214 years ago
- Submission Deadline
- 31 Aug 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 13 Dec 20214 years ago
- Contract Period
- 3 Jan 2022 - 2 Jan 2026 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ADVANTAGE SOUTH WEST
- Contact Name
- Not specified
- Contact Email
- neil.biddiscombe@abri.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- YEOVIL
- Postcode
- BA22 8WN
- Post Town
- Bath
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK6 North Somerset, Somerset and Dorset
- Small Region (ITL 3)
- TLK62 Somerset
- Delivery Location
- TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
-
- Local Authority
- Somerset
- Electoral Ward
- Brympton
- Westminster Constituency
- Yeovil
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e
20th December 2021 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/971b2d47-b3d2-46d2-9642-cb64a73cb178
28th July 2021 - Opportunity notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a-2021-12-20T15:44:05Z",
"date": "2021-12-20T15:44:05Z",
"ocid": "ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "ADVSW001-DN559603-06952891",
"title": "Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies",
"description": "All information is available from www.advantageswtenders.co.uk Project ref: DN599603 The inspection, servicing and repair of heating equipment is a fundamental responsibility that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG and oil powered appliances owned by the landlord are serviced annually. This framework will cover the servicing, repair, replacement and upgrade of heating systems (including hydrogen should it be implemented). Please note that Members retain the right to utilise all or part of these when mini-tendering. The main elements of the scope of service are: * Safety Checks; * Periodic Servicing and Inspections; * Routine Maintenance; * Diagnosis of faults; * Responsive Maintenance; * Out of Hours Emergency Work; * Ad hoc boiler replacements (excluding planned programmes); * Commercial and communal boiler * Technical Inspections; and * Mutual Exchange Gas Tests All properties must have a valid Landlord's Gas Safety Record (LGSR) or OFTEC certificate as appropriate. The minimum acceptable performance level is 100%. As the provision and retention of accurate up-to-date information is a crucial part of this type of contract, we require that the contractor provides access to a secure online system to manage information. Whilst this framework allows the landlord to order the installation of replacement systems, it does not create a contractual obligation for the client to award all replacements to the successful contractor. Lot 1: East Devon District Council (EDDC) Two companies appointed to framework. Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years. Should the contract with the company in first place be terminated EDDC will be able, should it wish, to offer the contract to the second placed company. EDDC's stock is mostly within the East Devon district in postcode areas EX8 - EX14, EX15 (part), EX4 - EX5 (Part), EX24. East Devon District Council (EDDC) owns approximately 4250 properties, mainly in East Devon. Of these, approximately 3000 have equipment that will be covered by this contract. Lot 2: Advantage South West Framework. Enough tenderers to provide suitable competition for future mini-competitions will be awarded places on the framework to provide geographical coverage for Advantage South West Members. Contracts will be awarded through further competition. Please note that some Members undertake this work in-house and some have contractual arrangements already in place. Consequently there is no guarantee that any work will be awarded from this Lot. The framework validity period will be 3 January 2022 - 2 January 2026. Members can award contracts that outlast the end date of the framework, and this will be the case for the direct awards in Lot 1.",
"datePublished": "2021-07-28T14:17:30+01:00",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50720000",
"description": "Repair and maintenance services of central heating"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "England",
"countryName": "United Kingdom"
},
{
"region": "England",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2021-08-31T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2022-01-03T00:00:00Z",
"endDate": "2026-01-02T23:59:59Z"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/971b2d47-b3d2-46d2-9642-cb64a73cb178",
"datePublished": "2021-07-28T14:17:30+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "Advert",
"url": "https://procontract.due-north.com/Advert?advertId=a7d45785-a4ef-eb11-810d-005056b64545"
}
]
},
"parties": [
{
"id": "GB-CFS-192813",
"name": "Advantage South West",
"identifier": {
"legalName": "Advantage South West"
},
"address": {
"streetAddress": "Lupin Way,, Alvington",
"locality": "Yeovil",
"postalCode": "BA22 8WN",
"countryName": "England"
},
"contactPoint": {
"email": "neil.biddiscombe@abri.co.uk"
},
"details": {
"url": "http://www.advantagesouthwest.co.uk/"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-37967",
"name": "Liberty Group",
"identifier": {
"legalName": "Liberty Group"
},
"address": {
"streetAddress": "L33 7SG"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-192814",
"name": "British Gas Social Housing Ltd t/a PH Jones",
"identifier": {
"legalName": "British Gas Social Housing Ltd t/a PH Jones"
},
"address": {
"streetAddress": "Windsor"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-192815",
"name": "Gas Call Services",
"identifier": {
"legalName": "Gas Call Services"
},
"address": {
"streetAddress": "Glasgow"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-192816",
"name": "Dodd Group (South) Limited",
"identifier": {
"legalName": "Dodd Group (South) Limited"
},
"address": {
"streetAddress": "Telford"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-192817",
"name": "Robert Heath Heating Limited",
"identifier": {
"legalName": "Robert Heath Heating Limited"
},
"address": {
"streetAddress": "New Malden"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-192813",
"name": "Advantage South West"
},
"awards": [
{
"id": "ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a-1",
"status": "active",
"date": "2021-12-13T00:00:00Z",
"datePublished": "2021-12-20T15:44:05Z",
"value": {
"amount": 0,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-37967",
"name": "Liberty Group"
},
{
"id": "GB-CFS-192814",
"name": "British Gas Social Housing Ltd t/a PH Jones"
},
{
"id": "GB-CFS-192815",
"name": "Gas Call Services"
},
{
"id": "GB-CFS-192816",
"name": "Dodd Group (South) Limited"
},
{
"id": "GB-CFS-192817",
"name": "Robert Heath Heating Limited"
}
],
"contractPeriod": {
"startDate": "2022-01-03T00:00:00Z",
"endDate": "2026-01-02T23:59:59Z"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e",
"datePublished": "2021-12-20T15:44:05Z",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"description": "Advert",
"url": "https://procontract.due-north.com/Advert?advertId=a7d45785-a4ef-eb11-810d-005056b64545"
}
]
}
]
}