Award

Provision of a new collaboration & contract management system

THE COAL AUTHORITY

This public procurement record has 2 releases in its history.

Award

13 Apr 2021 at 13:22

Award Notice
Tender

24 Jun 2020 at 14:06

Tender Notice
Summary of the contracting process

The Coal Authority is seeking to procure a new collaboration and contract management system, with a contract value of £213,255. This tender is classified under the CPV category for software package and information systems and is part of the services industry. The procurement method used is an open procedure, which is above the threshold. The initial tender period ended on 2nd September 2020, with the contract now actively running from 23rd March 2021 to 22nd March 2026, situated in Mansfield, England.

This procurement presents significant opportunities for small and medium-sized enterprises (SMEs) that specialise in IT services, particularly those offering consulting, software development, and document management solutions. Businesses capable of delivering an NEC contract management tool that promotes efficient communication and collaboration within the context of government projects related to environmental management will be well-positioned to compete. Engaging with the Coal Authority could open avenues for future contracts in related operational projects and assets.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of a new collaboration & contract management system

Notice Description

The Coal Authority have a growing portfolio of operational projects and assets, which require efficient and effective communication with suppliers. For example, one of the Coal Authority's statutory duties is to deal with water pollution caused by mining. The Coal Authority's Environment team fulfils this duty by building and operating Coal and Metal Mine Water Treatment Schemes with its contractors and suppliers using the NEC3 and NEC4 suite of contracts. The Coal Authority are therefore looking for an NEC contract management tool to replace the tool currently in use. Additionally, the system should provide document sharing and document management functionality, and enable Coal Authority staff to work in a highly collaborative way with each other and colleagues from third party organisations. Additional information: This tender will be managed through our Procurement Portal InBye where all tender documents can be found. Please invite yourself to this event on our portal to participate. Attached is guidance on how to access our portal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e8d6c46b-77d7-41d1-923a-7efa99a08d9d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£213,255 £100K-£500K
Lots Value
Not specified
Awards Value
£213,255 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20214 years ago
Submission Deadline
2 Sep 2020Expired
Future Notice Date
Not specified
Award Date
23 Mar 20214 years ago
Contract Period
23 Mar 2021 - 22 Mar 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COAL AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANSFIELD
Postcode
NG18 4RG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
Not specified
Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Supplier Information

Number of Suppliers
1
Supplier Name

HYDE PARK SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247-2021-04-13T14:22:03+01:00",
    "date": "2021-04-13T14:22:03+01:00",
    "ocid": "ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CA18/2/1/23",
        "title": "Provision of a new collaboration & contract management system",
        "description": "The Coal Authority have a growing portfolio of operational projects and assets, which require efficient and effective communication with suppliers. For example, one of the Coal Authority's statutory duties is to deal with water pollution caused by mining. The Coal Authority's Environment team fulfils this duty by building and operating Coal and Metal Mine Water Treatment Schemes with its contractors and suppliers using the NEC3 and NEC4 suite of contracts. The Coal Authority are therefore looking for an NEC contract management tool to replace the tool currently in use. Additionally, the system should provide document sharing and document management functionality, and enable Coal Authority staff to work in a highly collaborative way with each other and colleagues from third party organisations. Additional information: This tender will be managed through our Procurement Portal InBye where all tender documents can be found. Please invite yourself to this event on our portal to participate. Attached is guidance on how to access our portal",
        "datePublished": "2020-06-24T15:06:05+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2020-09-02T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-03-23T00:00:00Z",
            "endDate": "2026-03-22T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c6230cb3-9fd1-4c0f-ab66-e1d96ceb4359",
                "datePublished": "2020-06-24T15:06:05+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "How to access our tender portal",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c9ac3ad4-ddcf-4c9d-bd9b-d700502b6275",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Procurement Guidance & Supporting Information",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/30ed8de6-5165-4c57-b8ef-7d089b0f1775",
                "format": "application/pdf"
            }
        ],
        "value": {
            "amount": 213255,
            "currency": "GBP"
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yUE92Yy8",
            "name": "The Coal Authority",
            "identifier": {
                "legalName": "The Coal Authority",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yUE92Yy8"
            },
            "address": {
                "streetAddress": "200 Lichfield Lane",
                "locality": "MANSFIELD",
                "postalCode": "NG184RG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Gareth Billings",
                "email": "garethbillings@coal.gov.uk",
                "telephone": "01623637280"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-SC336107",
            "name": "Hyde Park Solutions Limited",
            "identifier": {
                "legalName": "Hyde Park Solutions Limited",
                "scheme": "GB-COH",
                "id": "SC336107"
            },
            "address": {
                "streetAddress": "C/O Douglas Mcdonald Ca, 2 Octavia Buildings, Kilmacolm, PA13 4AE"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yUE92Yy8",
        "name": "The Coal Authority"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247-1",
            "status": "active",
            "date": "2021-03-23T00:00:00Z",
            "datePublished": "2021-04-13T14:22:03+01:00",
            "value": {
                "amount": 213255,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-SC336107",
                    "name": "Hyde Park Solutions Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-03-23T00:00:00Z",
                "endDate": "2026-03-22T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/e8d6c46b-77d7-41d1-923a-7efa99a08d9d",
                    "datePublished": "2021-04-13T14:22:03+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "How to access our tender portal",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c9ac3ad4-ddcf-4c9d-bd9b-d700502b6275",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "Procurement Guidance & Supporting Information",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/30ed8de6-5165-4c57-b8ef-7d089b0f1775",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}