Tender

Digitisation and Scanning

CRAVEN DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Nov 2018 at 15:24

Tender Notice
Summary of the contracting process

Craven District Council is currently in the Tender stage of the procurement process for a project titled "Digitisation and Scanning", which falls under the services category and involves scanning services (CPV code: 79999100). This tender was published on 20th November 2018, and the submission deadline for bids is set for 4th January 2019. The successful contractor will manage the collection, secure transportation, scanning, and confidential destruction of files archived in Skipton, North Yorkshire. The total estimated value of this contract is £75,000, and the contract period is anticipated to run from 4th February 2019 to 3rd February 2020.

This opportunity presents significant potential for businesses specialising in digitisation and archival services, including SMEs and voluntary community social enterprises due to the eligibility requirements. Companies adept in secure file handling, scanning technology, and data management processes would be particularly well-suited to compete. Engaging in this contract could help these businesses expand their market presence and enhance their portfolio with local government contracts, strengthening their competitive edge in the public sector.

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Notice Information

Notice Title

Digitisation and Scanning

Notice Description

Craven District Council is looking to appoint a supplier to manage the end to end process for the following; * Collection of the archive boxes from three sites in Skipton, North Yorkshire, ideally all archives will be cleared at the same time or within a short time frame * Secure transportation of boxes from the three sites to the premises where the files will be scanned * File preparation including removal of paper clips and staples * Indexing of files in line with the indices specified on the boxes * Secure, compliant storage of all of the boxes during the period of scanning * Scanning of the files including Optical Character Recognition * Provision of the scanned files back to Craven District Council via secure disc storage * Secure and confidential destruction of the files post-digitisation following authorisation from Craven District Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5949dea1-975d-44c0-9dbb-40a927adcd09
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Nov 20187 years ago
Submission Deadline
4 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Feb 2019 - 3 Feb 2020 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CRAVEN DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SKIPTON
Postcode
BD23 1FJ
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North Yorkshire
Electoral Ward
Skipton West & West Craven
Westminster Constituency
Skipton and Ripon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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