Tender

Procurement of AV Equipment

WEST SUFFOLK COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Jul 2022 at 11:44

Tender Notice
Summary of the contracting process

West Suffolk Council is currently seeking tenders for the procurement of Audio Visual (AV) Equipment, specifically to upgrade the microphone system in the Conference Room of West Suffolk House and to supply new AV equipment for the Conference Room at the Mildenhall Hub. This open procurement process has a submission deadline of 19 August 2022, with a final date for clarification questions set for 12 August 2022. The estimated contract value ranges from £180,000 to £220,000 and falls under the category of goods related to office and computing machinery. The contract is anticipated to commence on 1 October 2022 and will span a period until 30 September 2027.

This tender presents a significant opportunity for businesses in the AV equipment sector, particularly those specialising in hybrid meeting solutions, installation services, and maintenance agreements. Small and medium-sized enterprises (SMEs) that can provide competitive quotations and demonstrate expertise in audio and video technology will be well positioned to participate in this tender. The open procedure allows for a wide range of suppliers to compete, potentially enhancing their market presence and securing a long-term contract with the West Suffolk Council.

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Notice Information

Notice Title

Procurement of AV Equipment

Notice Description

West Suffolk Council wishes to replace or update the existing microphone system in the Conference Room of West Suffolk House and also additional provision of new Audio Visual equipment at is Conference Room at the new Mildenhall Hub. The new systems must be able to offer a hybrid solution so that attendees can join meetings virtually via MS Teams and provide online webcasting. West Suffolk are seeking quotation for purchase or update to the AV system and associated set up, along with a 5 year maintenance and support agreement Additional information: West Suffolk Council are currently out to tender for the provision of AV Equipment This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation. The deadline date for submissions of the tender is 19 August. Please note late returns will NOT be permitted The deadline for clarification questions is 12 August at 5pm which must be generated via the correspondence option on the website West Suffolk Council wishes to replace or update the existing microphone system in the Conference Room of West Suffolk House and also additional provision of new Audio Visual equipment at is Conference Room at the new Mildenhall Hub. The new systems must be able to offer a hybrid solution so that attendees can join meetings virtually via MS Teams and provide online webcasting. West Suffolk are seeking quotation for purchase or update to the AV system and associated set up, along with a 5 year maintenance and support agreement Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bf7ffad1-b4fa-4276-88e4-27f3e8b43ca8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

32000000 - Radio, television, communication, telecommunication and related equipment

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20223 years ago
Submission Deadline
19 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2022 - 30 Sep 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUFFOLK COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUFFOLK
Postcode
IP33 3YU
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Minden
Westminster Constituency
Bury St Edmunds and Stowmarket

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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