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Award Notice - Paper River Flow Matrix Solution Support & Maintenance

Companies House

This public procurement record has 1 release in its history.

Award

16 Jul 2026 at 10:32

Award Notice
Summary of the contracting process

Companies House procured support and maintenance for the Paper River FlowMatrix solution. FlowMatrix captures paper documents and converts them into electronic files, with enterprise-scale document and data capture, processing, automation and integration with an electronic document and records management system. The requirement also covers print management software. This is a technology and software support service classified under print utility software, although the procurement is categorised as goods. Delivery covers Companies House in Cardiff and operations across England, Scotland, Wales and Northern Ireland, as well as Guernsey and Jersey. The buying organisation is Companies House, whose operational requirement is for continued support of a document and data processing platform rather than a new standalone software implementation.

The procurement is complete and was awarded on 16 January 2026 to Konica Minolta Business Solutions UK Ltd. The award value is £14,490. It used a direct single-tender action below the applicable threshold, rather than an open competition. The tender submission deadline was 16 January 2026 at 12:00 GMT. The awarded contract runs from 18 January 2026 to 17 January 2027. The award is recorded as active. The requirement was identified as suitable for small and medium-sized enterprises, and the contract covers the full FlowMatrix support and maintenance requirement rather than separate lots. The award outcome shows that Companies House selected one supplier for the stated software support, document capture, processing, automation, integration and print-management services.

For a supplier assessing future demand from Companies House, this award demonstrates a requirement for practical support of an enterprise document-capture and workflow platform operating across UK-wide and Crown Dependency locations. Credible competitors would need capability in FlowMatrix or comparable document and data capture systems, converting paper records into electronic files, maintaining processing and automation workflows, and integrating those workflows with electronic document and records management systems. Experience supporting print-management software would also be relevant. The requirement is suitable for an SME, suggesting that a specialist support provider with the necessary technical team and service capacity could compete, although the award went to a large business. Strong preparation would centre on platform support, systems integration, service continuity and geographically distributed delivery.

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Notice Information

Notice Title

Award Notice - Paper River Flow Matrix Solution Support & Maintenance

Notice Description

Captures Paper Documents & Converts Them To Electronic Files FlowMatrix is a technology platform that provides enterprise scalable solutions for document & data capture, processing, automation & integration with our EDRMS Print management software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9933af49-db38-455b-92ab-86378c57dd64
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/56aeff81-693c-46b0-b6e1-dd65cc7ca7a5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48773000 - Print utility software package

Notice Value(s)

Tender Value
£14,490 Under £100K
Lots Value
Not specified
Awards Value
£14,490 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jan 20268 months ago
Contract Period
18 Jan 2026 - 17 Jan 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Companies House
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Konica Minolta Business Solutions (UK) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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