Award

QU492 - Highways Microfiche Scanning - AWARD

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Award

07 Sep 2021 at 14:42

Award Notice
Summary of the contracting process

The procurement process involves Birmingham City Council seeking a supplier for the provision of Microfiche document scanning services. The contract titled "QU492 - Highways Microfiche Scanning - AWARD" is classified under scanning services and pertains to digitising approximately 30,000 microfiche records. The award was announced on 7th September 2021, following an open procurement method with a tender period that closed on 14th June 2021. The contract commenced on 1st September 2021 and will conclude on 1st December 2021, requiring completion of specific deliverables, including the return of physical microfiche after scanning.

This opportunity can foster business growth for companies specialising in document digitisation and scanning services, particularly those capable of managing large-scale projects efficiently. As the project allows for ongoing verification and aims for optimal integration of digital records with existing mapping systems, it is well-suited for established firms with the capability to handle bulk orders and a solid logistical framework. Smaller businesses and SMEs with relevant expertise are also encouraged to explore similar engagements through registration on the e-tendering platform used by Birmingham City Council.

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Notice Information

Notice Title

QU492 - Highways Microfiche Scanning - AWARD

Notice Description

The Council requires a supplier for the provision of Microfiche document scanning. Highways have been digitising all of their paper records and have now had approval to scan approximately 30,000 microfiche of both documents and plans that require digitizing and referencing. This will then allow these records to be georeferenced in mapping systems or hyperlinked to records allowing a much wider use of the current records. This contract will be for a period of up to 3 months. The successful provider is required to: o All the microfiche will need to be collected from a specified location in Birmingham. They will need to be scanned according to their type to the appropriate quality and file size. They will also need be referenced according to the referencing used on the microfiche. o It is to be agreed with the contracted supplier how the newly created digital records are supplied. However, this process needs to allow the transfer of these documents to our archive servers as easily as possible. o We require that the completed scanning be returned in batches as our work is ongoing. This will allow us to verify the quality as well as make practical use of the records. Further to this, we require a 'scan-back' service for records that we urgently require as part of our research. o On project completion, we will also require the physical microfiche to be returned to us for permanent storage. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 14th June 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/27f7bc15-a8aa-4f9f-99e6-2ef1eff99a02
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

38654200 - Microfiche equipment

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£15,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20214 years ago
Submission Deadline
14 Jun 2021Expired
Future Notice Date
Not specified
Award Date
30 Aug 20214 years ago
Contract Period
31 Aug 2021 - 1 Dec 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

PEARL SCAN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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