Tender

KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements

KING'S COLLEGE LONDON

This public procurement record has 1 release in its history.

Tender

09 Nov 2023 at 14:24

Tender Notice
Summary of the contracting process

The King's College London is procuring an Electronic Data Capture System (EDC) with integrated ePRO functionality through a tender titled "KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements". This initiative aims to enhance research efficiency and maintain business continuity for clinical trials management. The procurement stage is currently active, with the tender period ending on 26th November 2023. The contract period will start on 1st January 2024 and end on 31st December 2028. The procurement falls under the services category and is open to businesses in the software-related and system support services industries.

This tender by King's College London presents an opportunity for businesses in the software-related and system support services sectors to compete for providing an advanced EDC system. Companies that specialise in off-the-shelf products and have experience in regulatory compliance, user-friendliness, and seamless migration would be well-suited for this opportunity. The tender requirements include an 'unlimited user' licencing model and no bespoke setup, catering to businesses offering standardised solutions. By participating in this tender, businesses can contribute to sustaining the university's leading research position and support the academic pipeline by delivering transformative research tools and services.

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Notice Information

Notice Title

KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements

Notice Description

King's College London is looking to procure an Electronic Data Capture System (EDC) with integrated ePRO functionality, in response to the evolving landscape of clinical trials management and technology. Spearheaded by the KCTU (King's Clinical Trials Unit), this initiative is driven by the need to ensure business continuity, enhance efficiency, and maintain the confidence of academic researchers and external partners. The KCTU has significantly expanded its portfolio of clinical trials since the adoption of its current EDC system in 2005. From a mere three studies, the KCTU now supports over 130 concurrent studies, with approximately 100 utilizing the EDC system. As the volume and complexity of trials have grown, the KCTU seeks a system that offers not only regulatory compliance but also advanced features, including direct patient data entry modules and optimal data export formats. The decision-making process involves careful consideration of factors such as prospective study setup, seamless migration, regulatory compliance, user-friendliness, and overall system cost. The procurement is critical not only for KCTU's operations but also for sustaining King's College London's reputation as a leading research institution. The new EDC system will be instrumental in upholding the university's commitment to transformational research, maintaining research momentum, and supporting the academic pipeline. The introduction of an advanced EDC system is expected to have widespread benefits. From enhancing research efficiency and maintaining business continuity to ensuring regulatory compliance and delivering improved customer service, the system's impact will resonate across researchers, trial managers, administrators, IT teams, and external stakeholders. This initiative aligns with King's College London's strategy to uphold its position as a research leader by providing cutting-edge tools and services that empower researchers and drive impactful results. Please note an included set of Pass/Fail Requirements as part of this ITT, which each Bidder must adhere to, incl.: - The solution's licencing must NOT be based on the number of system users and, therefore, the system must be based on an 'unlimited user' model, without a Cost implication for the University. - The Supplier's proposed solution must be an off-the-shelf product with NO required bespoke set-up and/or configuration. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/955cc103-5b7c-42bf-a02b-8ac3e938d615
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72250000 - System and support services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20232 years ago
Submission Deadline
26 Nov 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2024 - 31 Dec 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KING'S COLLEGE LONDON
Contact Name
Olya Spasova
Contact Email
olya.spasova@kcl.ac.uk
Contact Phone
02078484432

Buyer Location

Locality
LONDON
Postcode
SE1 8WA
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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