Award

EDMS - Electronic Document Management System

HIGH SPEED TWO (HS2) LIMITED

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The procurement process is led by High Speed Two (HS2) Limited, seeking a provider for the Electronic Document Management System (EDMS) titled "EDMS – Electronic Document Management System." This contract falls under the Document Management Services industry category and is based in London, United Kingdom. The procurement stage has reached the award phase, with the contract awarded on 21st July 2015. The contract period runs from 17th August 2015 to 16th August 2016, and is valued at £240,000. Interested suppliers were required to engage through the HS2 eSourcing portal by the deadline of 6th August 2015.

This tender presents significant opportunities for businesses specialising in document management services, especially those with expertise in electronic document control systems such as Bentley Enterprise Bridge (eB) and Bentley ProjectWise. Companies that possess strong knowledge of document management standards and are skilled in bulk scanning and Microsoft software systems would be particularly well-suited to compete for this contract. Additionally, small and medium enterprises (SMEs) have a designated role in this procurement, making it an attractive opportunity for them to collaborate and expand their service offerings in a growing infrastructure project.

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Notice Information

Notice Title

EDMS - Electronic Document Management System

Notice Description

As the business grows within HS2 Ltd there is a need to increase document control resource(s) to provide support across the organisation. Document control is very much task geared to demand which will fluctuate to support time based programme deliverables. The technology systems that we use in HS2 Ltd for document management are Bentley Enterprise Bridge (eB), and Bentley ProjectWise. The Supplier shall be required to provide resource, skills and knowledge to deliver a multi-functional document control service across HS2 Ltd and the resource provided must have the following skills and experience in document management: *Sound knowledge of document management standards, processes and procedures; *Excellent working knowledge of eB, ProjectWise, and SharePoint; *Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life; *Working knowledge of bulk scanning, scanning systems and PDF functionality; *Literacy in Microsoft Software systems (Word, Excel, PowerPoint); and *Excellent written and verbal communication skills. Additional information: How to apply All potential suppliers must obtain details of the Invitation to Tender (ITT) and submit their tender through the HS2 eSourcing portal. All potential suppliers are required to express an interest by registering on the HS2 eSourcing portal (www.hs2.bravosolution.co.uk). Registering is only required once. Registering: Potential supplier should browse to the HS2 eSourcing portal and complete the following: a) Click the 'click here to register' link. b) Accept the terms and conditions and click 'continue'. c) Enter your business and user details. d) Note the username you use and click 'save' when complete. e) You will then receive an e-mail with your unique password. Access to the ITT: a) Login to the HS2 eSourcing portal with your unique username and password. b) Click on the 'ITTs open to all suppliers' link. c) Click on the relevant titled ITT item. d) Click the 'express interest' button in the 'actions' box on the left hand side of the page (this will move the ITT pack into the applicants 'my ITT' box). This is a secure area for projects only. e) Click on the ITT code. The applicant can now access any attachments by clicking the 'settings and buyer attachments' in the actions box. f) Download the documents relating to the ITT. Click 'attachments' on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select 'save' and store on your PC. Responding to the ITT: a) Instructions on completing the ITT through the eSourcing Portal are contained in the ITT documents. For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 am to 18:00 pm) GMT on: a) email - help@bravosolution.co.uk or b) telephone +44 8003684850.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/38416170-7588-41dd-8ca9-f1d9d273c4ed
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
£240,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
6 Aug 2015Expired
Future Notice Date
Not specified
Award Date
20 Jul 201510 years ago
Contract Period
16 Aug 2015 - 16 Aug 2016 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGH SPEED TWO (HS2) LIMITED
Contact Name
Beau Morgan
Contact Email
beau.morgan@hs2.org.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SE14 5AB
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Lewisham
Electoral Ward
Telegraph Hill
Westminster Constituency
Lewisham North

Supplier Information

Number of Suppliers
1
Supplier Name

INFOCLOUD CONSULTING

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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