Tender

Festival Rights for Four Days Festival (over two weekends, or four days) at Sandwell Valley

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

23 Sep 2022 at 19:34

Tender Notice
Tender

23 Sep 2022 at 19:31

Tender Notice
Summary of the contracting process

The Sandwell Metropolitan Borough Council has issued a tender for the Festival Rights for a Four Days Festival at Sandwell Valley in the West Midlands. The council aims to build a successful programme of major events appealing to the local community and broader region. The tender includes rights for festival venue use, exclusivity on income generation sources, and specific requirements for the successful bidder. The procurement method is an open procedure below threshold, with a tender period ending on October 30, 2022, and a contract period starting from January 1, 2023, to December 30, 2023.

This tender presents an opportunity for businesses in entertainment, cultural, and recreational services sectors to compete for delivering a festival at Sandwell Valley. Small and medium-sized enterprises (SMEs) are well-suited to participate in this tender. Businesses interested in offering event services, concessions, and attractions for festivals would find this opportunity relevant. Sandwell Valley's location and facilities provide a conducive environment for a vibrant and sustainable event programme, offering scope for income generation and growth for successful bidders.

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Notice Information

Notice Title

Festival Rights for Four Days Festival (over two weekends, or four days) at Sandwell Valley

Notice Description

Overview Sandwell Council, Borough Economy, are seeking to offer the rights to deliver a festival over four days (or two sets of two days) at Sandwell Valley, in the West Midlands. Sandwell Valley Country Park Festival Tender 2023 - Sandwell Valley Showground Sandwell Valley Country Park is the jewel in Sandwell's crown. With over 308 hectares of open countryside, Forge Mill Farm, Sandwell Valley Visitor Centre, RSPB Visitor Centre Adventure Playground, Visitor Attractions, Heritage Sites and Monuments, Mountain Bike Tracks, Outdoor Sports Facilities, and Walking Routes for all ages and lots more. Sandwell Valley is a short walk from West Bromwich Town Centre, with transport routes from Birmingham, Dudley, Wolverhampton, Solihull, Walsall and other locations in the West Midlands, and close to both M5 and M6 junctions. The council would like to build a successful programme of major events in Sandwell Valley which is appealing to its local community demographic and make up as well as to the broader sub region and region. The council's view is that offsite parking arrangements will be required for this venue. The council's intention is to develop a vibrant and sustainable event programme which builds over the coming years to provide income levels from year one of a minimum of 50k, building to 70k a year. The successful bidder will have a contract to allow for the following: 1. Use of Sandwell Valley Showground, including Dartmouth Park as a pedestrian entrance to the festival venue, for at least two weekends, or over four consecutive days for festival live times. 2. Two-day festival build before the live dates, and one day festival build set down, after the festival live dates. 3. Exclusivity on the following rights for income generation as part of the festival tender within the Sandwell Valley Showground, and ingress/egress points (excluding highways): a. Tickets. b. Sponsorship (subject to conditions and approval of sponsors). c. Concessions (including food, drink, and alcohol - subject to licence). d. Fair and attractions (if part of the festival offer). The tender does not include the following (separate charges will apply for these items, if required): 1. Utilities - electricity and water supply. 2. Festival infrastructure. 3. Festival staff, including security, medical, and health and safety compliance. 4. Insurances and licences. 5. Traffic management costs. 6. Any grounds reparations as a result of festival build. 7. Waste disposal. 8. Additional toilets (beyond the provision already available on site). Bidders should submit proposals that include the following: 1. Amount offered to Sandwell Council for the rights for four festival days (consecutively or over two weekends), based on the specification above. 2. Amount offered for additional festival days, if proposed (separate costing for this in addition to ... Additional information: To apply for this contract: 1. Request a site visit where an events officer will show the site, provide site plans and capacities. A site visit must be made as part of your tender (site visits available at request from 10th October - 21st October). 2. There will be a bidders evening where all bidders will be able to visit Sandwell Valley, and see a presentation of our vision for events in Sandwell is and the facilities, transport infrastructure, and other factors that will allow for a festival to be successful. 3. All bidders will need to complete the Invitation to Quote document. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9d03b46f-020b-4bcf-a19a-3c3cfb12b83d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2569d99f-14c0-422c-b9f6-43501494cffe
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

92300000 - Entertainment services

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20223 years ago
Submission Deadline
30 Oct 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2023 - 30 Dec 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Corinne Caddy
Contact Email
corinne_caddy@sandwell.gov.uk
Contact Phone
0121 569 3061

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DE
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
Not specified
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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