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The Provision of ePortfolio Services to the Army Apprenticeship Programme

Ministry of Defence

This public procurement record has 2 releases in its history.

AwardUpdate

27 Aug 2026 at 10:13

Award Notice
Award

05 Aug 2026 at 13:47

Award Notice
Summary of the contracting process

The Ministry of Defence procured ePortfolio software and associated services for the Army Apprenticeship Programme. The primary requirement was a software package to manage evidence of learning for all apprentices in the programme. The secondary requirement was to collate existing learner data onto a Ministry of Defence-managed platform for operational and security purposes. This is a software and information systems service, delivered for the Army Apprenticeship Programme from Army Headquarters in Andover, Hampshire. The requirement covers both the provision of the ePortfolio platform and the handling and consolidation of existing learner information. It is relevant to suppliers providing secure learning-management, ePortfolio, learner-record or related information-management services to defence or other large public-sector organisations.

This procurement is complete and was awarded through a selective call-off from the G-Cloud 14 framework agreement. The tender deadline was 10 July 2026, and the contract was awarded on that date to OneFile Ltd. The awarded value is £3,201,000 including the stated currency of GBP. The contract period runs from 1 August 2026 to 31 July 2029. The Ministry of Defence is the buyer. The procurement was classified as a services requirement, covering software packages and information systems. The opportunity was identified as suitable for small and medium-sized enterprises. OneFile Ltd is the selected supplier, and the award is recorded as active. The procurement therefore records an awarded outcome rather than a current opportunity to submit a bid.

This award demonstrates demand from the Ministry of Defence for a substantial, organisation-wide ePortfolio service supporting apprenticeship evidence and learner data. Suppliers considering future requirements for this buyer would need a proven platform for collecting, organising and managing evidence of learning across a large apprenticeship population. Credible providers would also need strong data-migration capability, since the requirement included bringing existing learner records together on a Ministry of Defence-managed platform. Operational resilience, information security and the ability to work within a defence-controlled environment would be important capabilities, alongside experience delivering software services to public-sector organisations. The procurement route shows that framework access and the ability to deliver a compliant call-off are commercially relevant. The successful supplier was an SME, indicating that specialist smaller technology businesses can be credible competitors for this type of requirement.

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Notice Information

Notice Title

The Provision of ePortfolio Services to the Army Apprenticeship Programme

Notice Description

NOTE - This is NOT an opportunity - this contract has been AWARDED Call-Off Contract against G-Cloud 14 Framework Agreement (RM1557.14) The primary purpose of this requirement is to procure an ePortfolio software package to eventually manage the evidence of learning for all apprentices currently in the Army Apprenticeship Programme (AAP). The secondary requirement was to collate all existing learner data on to an MOD managed platform for operational and security purposes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9dbd3375-7ef8-43f2-97a9-b3d2ea42f635
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/57d726e2-ac59-47cb-8d09-e1dc80ec67cd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,201,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,201,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Jul 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Postcode Area
Salisbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

ONEFILE LTD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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