Tender

Place, Planning, and Regeneration Systems Replacement

BRACKNELL FOREST BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Dec 2023 at 14:17

Tender Notice
Summary of the contracting process

The Bracknell Forest Borough Council is currently inviting tenders for the procurement of Place, Planning, and Regeneration Systems Replacement services. This opportunity falls under the software package and information systems category, with a contract value of £935,000. The procurement method is an open procedure, and the tender deadline is set for January 19, 2024. The contract period is planned to start on March 31, 2024, and continue until March 31, 2029. The Council aims to address data management risks and enhance user experience by implementing a new system with cloud architecture.

This tender from the Bracknell Forest Borough Council presents an opportunity for businesses in the services industry, particularly those experienced in software development and information systems. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to participate. Businesses interested in providing integrated cloud solutions to improve data management and user accessibility are well-suited to compete for this contract. The procurement aims to establish a single source of truth for data within the Council's Place, Planning, and Regeneration departments, offering significant growth potential for successful contractors.

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Notice Information

Notice Title

Place, Planning, and Regeneration Systems Replacement

Notice Description

BFC have been using Uniform / IDOX since the year 2000. As the years have progressed, new modules / features have been bolted in as they have been acquired by Uniform / IDOX to build an evolving cluster of systems of different origins. On legacy infrastructure, these systems were serviceable, however in a cloud-based environment these systems are no longer fit for purpose. Teams in Place, Planning and Regeneration have data housed in multiple locations (Uniform App, IDOX DMS, SharePoint, personal OneDrives, and an Azure File Server) which poses both high chances of data duplication and incomplete records. Users are unable to trust that data will synchronise from SharePoint to other related systems consistently and tend to save records in different places to mitigate loss. Any new system will need to possess natively integrated modules built on cloud architecture that all write to one DMS to combat this issue. BFC is looking to address these risks and build faith within a new system where one version of the truth exists and can be accessed by all appropriate officers whilst also providing an improved user experience.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9e1314ac-7f6b-403a-9bb1-c913356a1701
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/332c20b2-9b14-41f5-aaad-99d49425f5c5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£935,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20232 years ago
Submission Deadline
19 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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