Tender

Market Consultation - Planning, Licensing, Private Sector Housing and Regulatory Service Caseload Management and Document Management System

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

14 Nov 2024 at 12:21

Tender Notice
Tender

11 Nov 2024 at 16:05

Tender Notice
Summary of the contracting process

Portsmouth City Council is inviting suppliers to participate in a market consultation for a new caseload management and document management system intended for its Planning Directorate, Regulatory Services, Private Sector Housing, and Licensing areas. This procurement process falls under the industry category of Software package and information systems (CPV: 48000000) and related subcategories. The council plans to engage with suppliers through an informal discussion on 29th October 2024, following the market consultation period ending on 29th November 2024. Key dates include the start of the contract on 1st April 2025 and its conclusion on 1st April 2026. The procurement method is currently specified as "Other." Interested parties should complete the provided questionnaire to offer their market insights and assist in the development of a high-quality specification.

This tender presents an excellent opportunity for businesses involved in software development, particularly those specialising in industry-specific solutions and miscellaneous software packages. Companies with expertise in caseload and document management systems are particularly well-suited for this project. By participating in the market consultation, businesses can influence PCC's final tender specifications, potentially positioning themselves advantageously for the upcoming formal tender process. Although participation does not confer any competitive advantage, it allows firms to showcase their capabilities and innovation directly to Portsmouth City Council, fostering potential future collaborations.

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Notice Information

Notice Title

Market Consultation - Planning, Licensing, Private Sector Housing and Regulatory Service Caseload Management and Document Management System

Notice Description

Portsmouth City Council's (PCC) Planning Directorate, together with Regulatory Services, Private Sector Housing and Licensing areas are seeking to procure a caseload management and document management system with which to manage the full range of interactions with clients and partners. We recognise the experience and innovation that suppliers can bring to these services. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of the directorates and services mentioned above. Under the 'Market Consultation' tab you will find a questionnaire for your completion. Please complete all or any of the sections that relate to the services that you provide. Subject to the response PCC may wish to engage with you further in an informal discussion which we are planning will take place on Tuesday 29th October 2024 (precise timings to be confirmed). This is purely a market consultation and is in no way an indication of the selection of your organisation or a guarantee of future work. Organisations participating in the market consultation will not have any advantage over organisations who do not participate in this process. Similarly, organisations not participating in the market consultation will not be disadvantaged. Following this consultation process, PCC will consider the appropriate route to market and may conduct a full tender to select a supplier(s). PCC would like to thank you in advance for your help with this request and assure you that all information provided will be treated as confidential. Additional information: New Tender Notification -Market Consultation - Planning, Licensing, Private Sector Housing and Regulatory Service Caseload Management and Document Management System Please be advised Portsmouth City Council is currently in the process of seeking expressions of interest for the above project. Interested parties should logon to In-tend using the link below for further details. https://in-tendhost.co.uk/portsmouthcc/aspx/home To View the Tender Opportunities Hover over the Tenders tab and click on current, this will then show a list. If you are interested in any of those listed, click the View Details button for further information and to express your interest. This email has been sent to you as your company has registered its interest against the Business Category associated with this project. If you have any questions relating to tendering with Portsmouth City Council, please contact the City Councils Procurement Department by email on procurement@portsmouth.gov.uk or call us on 023 9268 8235. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a0270420-6de1-4dc5-bd6b-1d08a46b4442
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f8050c7c-0013-4a5c-ad7f-55c95642471a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20241 years ago
Submission Deadline
29 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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