Award

Election Management System

THE ROYAL BOROUGH OF KINGSTON UPON THAMES

This public procurement record has 2 releases in its history.

AwardUpdate

23 Nov 2017 at 16:17

Award Notice
Tender

16 Aug 2017 at 16:58

Tender Notice
Summary of the contracting process

Kingston Council, the buyer, is seeking an Election Management System to assist the Electoral Registration Officer and Returning Officer in fulfilling their statutory duties, including the publication and upkeep of an accurate register of electors. This procurement falls under the services category and involves a public open process. It was published on 16th August 2017, with the tender period concluding on 15th September 2017, and the contract set to start on 16th October 2017, lasting until 15th October 2022. The estimated contract value is £180,000, with a minimum threshold of £160,000, and the procurement is taking place in London, United Kingdom.

This tender presents significant opportunities for businesses specialising in software packages and information systems, particularly those with experience in electoral processes and compliance with local authority standards. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the project requires tailored solutions that enhance efficiency in electoral management. Companies that can contribute innovative digital solutions that align with Kingston Council's aim towards 'digital by default' practices will be particularly well-suited to compete for this contract.

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Notice Information

Notice Title

Election Management System

Notice Description

Kingston Council is procuring an Election Management System to ensure the Electoral Registration Officer and Returning Officer are able to continue to undertake their statutory duties by publishing and maintaining an accurate register of electors and managing elections respectively. The chosen EMS will need to comply with legislation and Kingston Council's ICT and data and information management procedures. The EMS should: - Allow the ERO to publish, maintain and distribute an accurate register of electors, updates and the absent voter record - Allow the RO to administer all statutory elections in line with legislation - Allow the RO to undertake 100% postal vote statement checking - Hold the polling scheme as designated by the Council and allow the electoral services team to update this as and when required - Facilitate a move towards 'digital by default', in line with the local authority's policy whilst ensuring legislative requirements are met.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/869334ae-321d-40cf-a043-8b25ec148d62
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
Not specified
Awards Value
£180,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Nov 20178 years ago
Submission Deadline
15 Sep 2017Expired
Future Notice Date
Not specified
Award Date
17 Oct 20178 years ago
Contract Period
18 Oct 2017 - 15 Oct 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF KINGSTON UPON THAMES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON
Postcode
KT1 1EU
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI London
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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