Award

Sports and Leisure Management System

DERBY CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Aug 2022 at 14:33

Award Notice
Tender

02 Jan 2018 at 16:43

Tender Notice
Summary of the contracting process

Derby City Council is seeking tenders for a Sports and Leisure Management System, aimed at enhancing the operational efficiency of its various sport and leisure facilities located in Derby, East Midlands. This procurement is currently at the award stage, with an active contract valued at £260,000, which commenced on 1st March 2018 and is set to expire on 28th February 2021, with the possibility of a two-year extension based on performance. Suppliers had until 30th January 2017 to express interest, and the procurement was conducted through an open procedure due to its value exceeding the threshold.

This tender presents a significant opportunity for businesses in the IT and software development sector, particularly those specialising in management systems, customer relationship management, and online booking functionalities. Small and medium-sized enterprises (SMEs) are well-suited to compete, as the buyer has indicated a preference for SMEs. Companies capable of providing integrated solutions that facilitate customer interaction and streamline operational processes in sports and leisure contexts will find this contract particularly beneficial for business growth.

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Notice Information

Notice Title

Sports and Leisure Management System

Notice Description

Tenders are invited for the provision of a Sport and Leisure Management System. We're looking for a system that will help us reach the next level in our operations, by improving customer experience on and off line, and by helping us to more seamlessly manage customer relationship management Derby City Council operate a number of sport and leisure facilities which include gyms, studios, swimming pools, sports halls, pitches, cycling track, golf, indoor and outdoor courts. The Sports and Leisure Management System will need to be able to manage bookings, memberships, invoices, Direct Debits, assets, and to enable the facilities to receive record and reconcile income, with an emphasis on online functionality for our customers. It is anticipated that there will be a three to four month implementation period to allow for a Service Commencement Date (system fully operational and in use) of 01/07/2018 (TBC). The initial contract period is 3 years; the contract is estimated to commence 01/03/2018 and expire 28/02/2021. There will be an option to extend the contract for up to 24 months in annual increments, subject to satisfactory performance and business needs. The maximum contract period is five (5) years. Additional information: Please note, suppliers wishing to express interest and obtain the documentation, must do so by 14:00 on 30th of January 2017. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 31st January 2017. Select the 'apply online' link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5bf6ec47-63ce-49f3-8959-bc61515f4b05
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
£260,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20223 years ago
Submission Deadline
30 Jan 2018Expired
Future Notice Date
Not specified
Award Date
28 Feb 20187 years ago
Contract Period
1 Mar 2018 - 28 Feb 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

LEGEND CLUB MANAGEMENT SYSTEMS (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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