Award

Further Provision of Attendance, PEP, Reporting and Analytics for CWCF in Southend Virtual School via CCS RM1557.14 G-Cloud 14 framework Lot 2 Cloud Software

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

19 Dec 2025 at 15:38

Award Notice
Summary of the contracting process

Southend-on-Sea City Council has successfully awarded a contract titled "Further Provision of Attendance, PEP, Reporting and Analytics for CWCF in Southend Virtual School" under the G-Cloud 14 framework Lot 2 for Cloud Software. The contract, classified under document management systems and scheduling and productivity software, is aimed at managing attendance and providing personal education plans and data analytics for care leavers in education. The procurement followed a selective process as a call-off from a framework agreement, with an initial contract value of £118,240.20, extendable by 12 months starting from 1st September 2026 and concluding on 31st August 2029. The tender process concluded on 3rd December 2025, and the award was published on 19th December 2025. The services are to be delivered in Southend-on-Sea, England.

This tender offers significant business growth opportunities for companies specialising in cloud-based document management and analytics software services. As the project's scope includes developing educational and reporting tools tailored for local authorities, SMEs with expertise in cloud solutions, data analytics, and educational technology would find this an auspicious avenue. Despite initially being awarded to Welfare Call (LAC) Limited, the contract's future extension phase offers a potential entry point for firms that can provide innovative, scalable solutions to enhance educational management systems within public sector frameworks.

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Notice Information

Notice Title

Further Provision of Attendance, PEP, Reporting and Analytics for CWCF in Southend Virtual School via CCS RM1557.14 G-Cloud 14 framework Lot 2 Cloud Software

Notice Description

Southend-on-Sea City Council is seeking continued provision of a managed service that records, queries and reports on Attendance, and provides a Personal Education Plans (PEPs) and Data dashboard for Leaving Care and in education (currently provided by Welfare Call). This contract includes the option of a 12 month extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a844d690-f848-4788-9536-0b1b99c85a80
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/927b1641-567b-4872-b587-5ca966db24f3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

48330000 - Scheduling and productivity software package

48461000 - Analytical or scientific software package

Notice Value(s)

Tender Value
£158,000 £100K-£500K
Lots Value
Not specified
Awards Value
£118,240 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20252 months ago
Submission Deadline
3 Dec 2025Expired
Future Notice Date
Not specified
Award Date
16 Dec 20252 months ago
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

WELFARE CALL (LAC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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