Award

The Provision of Offsite Document Storage

DERBY CITY COUNCIL

This public procurement record has 1 release in its history.

Award

20 May 2022 at 12:29

Award Notice
Summary of the contracting process

The procurement process pertains to the provision of offsite document storage services by Derby City Council, a local authority based in Derby, England. The tender, titled "The Provision of Offsite Document Storage" (TD1517), involves securely storing sensitive hard copy files and boxes, notably child protection and legal records. This procurement was conducted via a selective method, as a call-off from a framework agreement, and has reached the award stage. The contract will run from 1st November 2019 to 31st October 2023, with a total contract value of £212,000. The tender awarded to RESTORE PLC is currently active, having been published on 20th May 2022.

This opportunity is well-suited for established businesses that specialise in archiving services, particularly those that can handle sensitive materials securely. Companies that have experience with large-scale document storage and compliance with data protection regulations will find this tender beneficial for growth. Engaging with public sector contracts like this one can enhance a company's portfolio and facilitate long-term partnerships with governmental organisations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

The Provision of Offsite Document Storage

Notice Description

The Authority has a requirement for off-site storage to securely store hard copy files and boxes. The types of documents that the Authority will require to store may contain extremely sensitive material, including child protection records, fostering and adoption records, legal, financial and HR records

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a88f1aa7-de3f-446e-99fa-ac728dc43647
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0156e882-9899-4937-b11f-a7847603b088
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995100 - Archiving services

Notice Value(s)

Tender Value
£212,000 £100K-£500K
Lots Value
Not specified
Awards Value
£212,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20223 years ago
Submission Deadline
30 Sep 2019Expired
Future Notice Date
Not specified
Award Date
18 Dec 20196 years ago
Contract Period
1 Nov 2019 - 31 Oct 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
Not specified
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a88f1aa7-de3f-446e-99fa-ac728dc43647-2022-05-20T13:29:47+01:00",
    "date": "2022-05-20T13:29:47+01:00",
    "ocid": "ocds-b5fd17-a88f1aa7-de3f-446e-99fa-ac728dc43647",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TD1517",
        "title": "The Provision of Offsite Document Storage",
        "description": "The Authority has a requirement for off-site storage to securely store hard copy files and boxes. The types of documents that the Authority will require to store may contain extremely sensitive material, including child protection records, fostering and adoption records, legal, financial and HR records",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79995100",
            "description": "Archiving services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "de12fs"
                    }
                ]
            }
        ],
        "value": {
            "amount": 212000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2019-10-01T00:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-11-01T00:00:00Z",
            "endDate": "2023-10-31T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-LAE-DER",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council",
                "scheme": "GB-LAE",
                "id": "DER"
            },
            "address": {
                "streetAddress": "Corporation Street",
                "locality": "Derby",
                "postalCode": "DE12FS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Samina Rashid",
                "email": "samina.rashid@derby.gov.uk",
                "telephone": "01332643361"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-05169780",
            "name": "RESTORE PLC",
            "identifier": {
                "legalName": "RESTORE PLC",
                "scheme": "GB-COH",
                "id": "05169780"
            },
            "address": {
                "streetAddress": "15-19 Cavendish Place W1G 0QE GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-DER",
        "name": "Derby City Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a88f1aa7-de3f-446e-99fa-ac728dc43647-1",
            "status": "active",
            "date": "2019-12-18T00:00:00Z",
            "datePublished": "2022-05-20T13:29:47+01:00",
            "value": {
                "amount": 212000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-05169780",
                    "name": "RESTORE PLC"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-11-01T00:00:00Z",
                "endDate": "2023-10-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/0156e882-9899-4937-b11f-a7847603b088",
                    "datePublished": "2022-05-20T13:29:47+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}