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Documation Maintenance Renewal

University Hospitals Sussex NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

20 Aug 2026 at 11:18

Award Notice
Summary of the contracting process

University Hospitals Sussex NHS Foundation Trust procured renewal of maintenance services for Documation, its invoice management system. The requirement sits within software and information-systems services and supports the continued operation of the Trust’s invoice management capability. Delivery covers the United Kingdom and is also described as extending to Europe, the Isle of Man, the Channel Islands, British Overseas Territories and the rest of the world. The named supplier is Documation Software Limited, whose business is directly associated with the Documation system. The buying organisation is based in Worthing, West Sussex, making this relevant to software providers specialising in enterprise application maintenance, invoice processing platforms and related support services.

This procurement has been awarded and the tender is complete. It used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 6 June 2026 at 12:00, and the award was made on 7 June 2026. Documation Software Limited was awarded the contract for £186,225 including the stated currency of GBP. The contract period runs from 7 June 2026 to 7 June 2026. The procurement was for services and was not identified as suitable for small or medium-sized enterprises or voluntary, community and social enterprises. The award is active, with University Hospitals Sussex NHS Foundation Trust as the buyer.

For a supplier assessing future NHS invoice-management opportunities, this award demonstrates demand for continued maintenance of a named enterprise invoice management system through a framework call-off. A credible competitor would need to support Documation or an equivalent invoice-processing environment, maintain software used in a healthcare organisation, and provide dependable technical service across the stated delivery footprint. Experience of keeping financial administration systems operational would be commercially relevant, particularly where maintenance protects invoice workflows and continuity of service. Access to, or participation in, an appropriate framework is also important because this requirement was purchased by call-off rather than through an open competition. The buyer’s recorded assessment indicates that the requirement was aimed at established specialist suppliers rather than SMEs or VCSEs.

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Notice Information

Notice Title

Documation Maintenance Renewal

Notice Description

Documation Maintenance Renewal (Invoice management system) Additional information: Documation maintenance renewal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f94b761d-cac1-4a69-89c5-c7b3d1271aac
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£186,225 £100K-£500K
Lots Value
Not specified
Awards Value
£186,225 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 weeks ago
Submission Deadline
6 Jun 2026Expired
Future Notice Date
Not specified
Award Date
7 Jun 20262 months ago
Contract Period
7 Jun 2026 - 7 Jun 2026 24 hours
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Sussex NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORTHING
Postcode
BN11 2DH
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Worthing
Electoral Ward
Central
Westminster Constituency
Worthing West

Supplier Information

Number of Suppliers
1
Supplier Name

Documation Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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