Award

Housing Allocation System

HEREFORDSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

27 Sep 2018 at 14:09

Award Notice
TenderAmendment

12 Jul 2018 at 14:24

Tender Notice
Tender

22 Jun 2018 at 11:53

Tender Notice
Summary of the contracting process

The procurement process pertains to the "Housing Allocation System" initiated by Herefordshire Council, located in Hereford, West Midlands, UK. The current procurement stage is complete, with the awarded contract having a value of £133,380 for a technical solution that supports housing advice and registers in compliance with statutory responsibilities. The tender was published on 22nd June 2018, with the application period ending on 20th July 2018. The contract period is set to last from 1st December 2018 until 30th November 2023, and the procurement method used was an open procedure.

This tender presents significant growth opportunities for businesses, particularly those specialising in software development for housing solutions, database management, or IT services that facilitate data integration. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the council is not seeking comprehensive solutions but rather innovative and tailored systems that meet their specific needs. Companies that can demonstrate experience in delivering similar technical solutions and have strong capabilities in data security and reporting would be particularly well-suited to compete for this contract.

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Notice Information

Notice Title

Housing Allocation System

Notice Description

Herefordshire Council provides a housing advice and housing register service for residents which ensures we are able to meet our statutory responsibilities. A new technical solution is required to support the business lifecycle from self-service housing advice and online applications to providing outcome data and comprehensive reporting capabilities. This technical solution must enable the council to: 1. Support the choice based lettings processes of those registered providers who are choosing to advertise and allocate properties through their own systems in compliance with the housing allocations policy and associated nominations agreements; and 2. Operate a traditional nominations process with our other registered providers. It is vital therefore that the council's system is able to send and receive data on a daily basis securely and error free to and from providers' systems. Herefordshire Council's recently approved housing allocation policy will be implemented simultaneously with the implementation of the re-procured IT solution and historic allocations and applicant data should be transferred to the new system along with current applicant data. Herefordshire Council is not necessarily looking for a comprehensive housing allocations system, but a system which enables us to meet our statutory duties within this innovative and collaborative process. We therefore do not expect to procure significant elements of functionality which are not relevant to us within this process. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk The close date of this tender has been extended until 12:00 (noon) 20th July 2018.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4194c3e-538a-4dd9-8f64-64139d77c4da
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48611000 - Database software package

48612000 - Database-management system

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
Not specified
Awards Value
£133,380 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Sep 20187 years ago
Submission Deadline
20 Jul 2018Expired
Future Notice Date
Not specified
Award Date
4 Sep 20187 years ago
Contract Period
1 Dec 2018 - 30 Nov 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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