Tender

Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

CRAWLEY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

23 Nov 2023 at 10:38

Tender Notice
Tender

16 Oct 2023 at 11:24

Tender Notice
Summary of the contracting process

The Crawley Borough Council is leading a procurement process for electoral print services in partnership with Horsham District Council, Mid Sussex District Council, and Mole Valley District Council. Starting on April 1, 2024, the contract will run for six years until March 31, 2030. The procurement method is an open procedure, with a tender deadline of November 30, 2023. The services fall under the Printing and related services category. Suppliers should be prepared to fulfil the printing needs of each council's election department and integrate with their Election Management Systems.

This tender opportunity presents a chance for businesses involved in printing services to secure a long-term agreement with councils in Crawley, Horsham, Mid Sussex, and Mole Valley. The contract spans multiple lots, offering opportunities for companies with expertise in electoral print services to compete. Interested parties should register their interest via the In-Tend website to access tender documents and further details. The contract period is substantial, providing stability for suppliers and fostering growth in the print services industry.

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Notice Information

Notice Title

Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

Notice Description

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract). Additional information: The Council's full requirements and details of how to tender for this opportunity are available by clicking the Express Interest button. How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c7d67f6-d6da-47fe-bb58-1b1381692e11
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Nov 20232 years ago
Submission Deadline
30 Nov 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2024 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CRAWLEY BOROUGH COUNCIL
Contact Name
Proc Urement (HMDC)
Contact Email
procurement@horsham.gov.uk
Contact Phone
01403 215299

Buyer Location

Locality
WEST SUSSEX
Postcode
RH10 1UZ
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Crawley
Electoral Ward
Three Bridges
Westminster Constituency
Crawley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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