Tender

Electronic Archive Management System

HEREFORDSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

29 Jun 2017 at 07:11

Tender Notice
Summary of the contracting process

Herefordshire Council is seeking proposals for an "Electronic Archive Management System" to enhance its archive services currently managed through disparate systems. This procurement process falls under the open procedure and is in the tender stage, with proposals due by 14 July 2017. The contract period is scheduled to commence on 1 September 2017 and will last until 31 August 2022. This opportunity pertains to the goods category, specifically under the CPV classification for database systems and library software packages, and will be delivered in the West Midlands, United Kingdom. The overall value of the contract is set at £34,000.

This tender presents an ideal opportunity for businesses focused on software development, database management, and archival services to expand their market presence. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to apply, as their innovative solutions may align well with the Council's needs for an integrated archive management system. Successful participation in this tender could facilitate long-term partnerships with Herefordshire Council and open doors to similar public sector contracts.

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Notice Information

Notice Title

Electronic Archive Management System

Notice Description

Herefordshire Archive Service collects, preserves and makes available for research the archives produced by a wide range of individuals and organisations in Herefordshire and the diocese of Hereford. These functions incorporate several interconnected activities: * Accessioning - the receipt and logging of archives transferred to Herefordshire Archive and Records Centre (HARC) * Cataloguing - describing archives so that they can be accessed * Preservation/ conservation - archival storage, packaging and repair of documents Currently, these processes are carried out by means of disparate paper based systems and general electronic applications. Herefordshire Council is looking to introduce an externally hosted archive management system to bring all these processes together. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dfc1a7ba-e912-4004-b2cc-f6da898b8683
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

48329000 - Imaging and archiving system

48610000 - Database systems

Notice Value(s)

Tender Value
£34,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20178 years ago
Submission Deadline
14 Jul 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2017 - 31 Aug 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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