Tender

Ubico Fleet Management System

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Dec 2018 at 15:07

Tender Notice
Summary of the contracting process

Gloucestershire County Council is seeking bids for the "Ubico Fleet Management System," targeted at the inventory management software package industry. This procurement process is currently in the tender stage, with submissions due by 25th January 2019. The contract, valued at £125,000, is expected to commence on 1st April 2019 and conclude on 31st March 2024. The service will be delivered across the South West region of England, with a focus on optimising the management of a fleet of about 400 vehicles operating for several local authorities.

This tender presents a significant opportunity for software companies specialising in fleet management solutions and related services. Businesses that can provide comprehensive systems for tracking vehicle details, maintenance records, and compliance documentation would be particularly well-positioned to compete. With the growing emphasis on efficient fleet operations and regulatory compliance, this contract could allow firms to expand their reach within the local government sector while establishing long-term partnerships with Gloucestershire County Council and its stakeholders.

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Notice Information

Notice Title

Ubico Fleet Management System

Notice Description

Gloucestershire County Council are advertising this opportunity on behalf of Ubico Limited (the Company). Ubico Limited is a local authority owned company set up to deliver environmental services to its primary shareholding Councils through service contracts. The current shareholders are Cheltenham Borough Council, Cotswold District Council, Tewkesbury Borough Council, West Oxfordshire District Council, Forest of Dean District Council, Stroud District Council and Gloucestershire County Council. Ubico operates out of a range of sites throughout Gloucestershire and Oxfordshire. Ubico currently runs and maintains a fleet of approximately 400 vehicles including plant and machinery on behalf of its shareholder authorities. Ubico is also responsible for ensuring that all the vehicles, plant and machinery are operated in line with current laws and regulations. We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently all records are kept using a manual system. We are interested in systems that provide the following functionality:: * Records permanent details of all vehicles and items of plant operated by the company - make, model, cost, purchase / commissioning dates, payload, kerbside weight, equipment type and specification (bin lifts, cages, sweeper brushes, etc.), chassis numbers, registration, etc. * Records dates and details of all activity related to each vehicle - daily mileage, inspection reports, MOT, LOLER records, defect reporting, consumable usage (fuel, ad-blu, oils and lubricants, etc.), scheduled servicing, damage, repair, parts, etc. * Maintains a dynamic register of statutory and regulatory documentation relating to each vehicle (insurance, MOT certificates, V5 or equivalent, SORN, etc.) * Schedules services, MOT and other regular requirements in accordance with workshop capacity and availability * Records workshop activity including engineer time spent per vehicle, parts and consumables stock and usage, equipment certification, equipment inspection and maintenance records, etc. * Provides management information in relation to fleet management activities through delivered and bespoke reports.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-af8b2daf-d39a-41f9-a01e-ab08a15d6bbe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cd1e0ef7-12c2-42d3-a751-3b7aba930861
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not applicable
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48430000 - Inventory management software package

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20187 years ago
Submission Deadline
25 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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