Tender

Supplier Hosted Physical Records Management and File Tracking System

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Feb 2025 at 09:53

Tender Notice
Summary of the contracting process

Leicestershire County Council is inviting tender bids for a Supplier Hosted Physical Records Management and File Tracking System to manage physical files in both offsite and onsite storage locations. The procurement falls under the records management category. The procurement process is currently in the tender stage and follows an open procedure (below threshold). The contract period is set to commence on 21st August 2025 and will continue until 20th August 2028, with the possibility of extending for an additional year. Interested suppliers must submit their bids by 14th March 2025 at 12:00 PM. This opportunity is based in England, United Kingdom, and the estimated contract value is £130,000.

This tender presents a significant opportunity for businesses specialising in records management and file tracking systems. It is particularly suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) who can provide innovative solutions for managing physical records efficiently. By securing this contract, businesses will have the chance to collaborate with Leicestershire County Council, enhancing their portfolio and contributing to public sector efficiency and organisation.

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Notice Information

Notice Title

Supplier Hosted Physical Records Management and File Tracking System

Notice Description

Tender bids are invited for the provision of a supplier Hosted Physical Records Management and File Tracking System to manage physical files in both offsite and onsite storage locations. The contract term is for 3 years with an option for a 4th year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f0f354bd-d005-47de-ae60-8020d74cd0f8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
14 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Aug 2025 - 20 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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